HR Administrator

Overview:
This HR Administrator play s a crucial role in ensuring the smooth operation of H uman R esources and administrative functions. You will be the bridge between HR, finance, and the broader team, helping to maintain a productive and efficient workplace.

Roles and Responsibilities:

- Provide high-level administrative support to the team, including ma naging calendars, scheduling meetings, scheduling company events and making travel arrangements .

- Prepare and edit corporate
correspondence

- Maintain confidential files and records, ensuring proper organization and easy retrieval.

- Maintain records in accordance with the company’s records retention policy.

- Conduct research, gather information, and prepare reports as required .

- Coordinate and prioritize incoming requests and handle them efficiently .

- Manage and maintain office supplies, equipment, and facilities.

- Handle special projects and assignments as directed by the executive team.

- Demonstrate professionalism, discretion, and confidentiality in all interactions.

- Assist in the recruitment and selection process, including posting job openings, reviewing resumes, reformatting resumes, conducting initial screenings, and coordinating interview s.

- Support the onboarding process for new employees, including preparing offer letters, conducting orientations, and ensuring completion of necessary paperwork .

- Track full on-boarding process, background screening, on-boarding packets and project related documents, on-boarding team checklist (must be completed 7 days prior to start date).

- Manage off boarding of all employee and coordinate shipping of equipment.

- Maintain employee records and HR databases ( BambooHR, Voya, Employee
N avigator ,C 2C ) , ensuring accuracy and confidentiality .

- Assist in the administration of employee benefits programs and handle employee inquiries related to benefits.

- Help coordinate and facilitate employee training and development programs.

- Assist with performance management processes, including tracking performance reviews, setting up meetings, and preparing related documentation.

- Support employee relations activities, including managing employee recognition programs , gifts and organizing employee engagement initiatives .

- Stay updated with HR policies, procedures, and employment laws to ensure compliance.

- Collaborate with the HR team on various projects and initiatives.

Measurable Expectations:

- Timely and accurate executive support:

- Complete a ll calendar management and meeting scheduling tasks within specified timelines.

- P repare and edit c orrespondence and documents accurately with minimal errors.

- Conduct efficient t ravel arrangements, considering cost-effectiveness and executive preferences.

- Confidential files and records organized and easily accessible.

- Efficient HR support:

- Post j ob openings promptly, and complete candidate screenings within specified timeframes .

- Ensure Employee onboarding process conducted smoothly, ensuring all necessary paperwork is completed accurately and on time.

- Employee records and HR databases maintained accurately and up to date , keep team updated ( ie : new hire alerts and updates)

- Address  b enefits inquiries and employee queries promptly and professionally.

- Support t raining programs and performance management processes effectively.

- Professionalism and collaboration:

- Professional and courteous communication with all clients and team members .

- Adherence to confidentiality and data privacy requirements.

- Active participation in HR team projects and initiatives.

- Proactive identification of areas for improvement and suggesting actionable solutions.