Talent and Campaign Coordinator

Position: Talent and Campaign Coordinator

Salary: Php 65,000 to Php 75,000

Working Hours: AU Hours

ABOUT THE COMPANY:

The company is a premier Australian talent management and creative agency representing leading broadcast personalities, podcast hosts, and digital creators. We sit at the intersection of entertainment, media, and influencer marketing, connecting top-tier talent with world-class brands to deliver high-impact commercial partnerships and campaigns.

ROLE OVERVIEW:

We are seeking an exceptionally organized, proactive, and detail-driven Talent and Campaign Coordinator to join our team. In this multi-faceted role, you will serve as the engine room for both talent operations and brand campaign execution. You will take full ownership of managing day-to-day talent schedules, coordinating logistics, and executing brand partnership campaigns end-to-end once deals are finalized.

This is a fast-paced position requiring superior communication skills, sound commercial judgment, and a deep, authentic understanding of the Australian creator and media landscape.

RESPONSIBILITIES:

Talent Coordination

- Logistics & Schedules: Manage day-to-day diaries, bookings, call times, travel, and logistics for an assigned roster of talent.
- Production & Events: Coordinate shoot days, media commitments, brand appearances, events, and press schedules.
- Stakeholder Relations: Serve as a key point of contact, liaising via email with publicists, producers, casting directors, event organizers, and network contacts.
- Talent Collateral: Maintain up-to-date talent bios, media kits, rate cards, showreels, and audience analytics.
- Talent Prep: Prepare comprehensive briefing notes and detailed run sheets to ensure talent are thoroughly prepared for every engagement.

Campaign Management

- Campaign Ownership: Own and execute brand partnership campaigns post-negotiation, serving as the central link between talent, brands, and agencies.
- Approval Workflows: Manage the content approval pipeline between talent and client brands, including content reviews, revision rounds, and go-live schedules.
- Contractual Oversight: Track all deliverables against contract terms, actively monitoring scope and flagging variations early.
- Financial Administration: Raise invoices, monitor payment terms, and follow up on outstanding accounts to ensure seamless financial operations.

Agency & Business Administration

- System Management: Maintain and update the CRM and active campaign pipelines within monday.com.
- Pitch & Proposal Support: Assist with inbound brand inquiries, research, and pitch deck development for incoming opportunities.
- Asset Maintenance: Keep talent sales decks continuously updated utilizing Canva.

Requirements

- Experience: 2+ years of experience in talent management, campaign coordination, influencer marketing, creative agency operations, PR, or media production.
- Industry Knowledge: Strong working knowledge and dynamic awareness of the Australian creator, broadcast, and podcasting ecosystems.
- Written Communication: Outstanding written skills—able to comfortably draft polished brand emails, detailed campaign briefs, and clear talent recaps.
- Technical Proficiency: Fluent across Google Workspace, campaign management tools (e.g., monday.com), Meta Business Suite, and Canva.

PREFERRED:

- Prior experience working directly within an Australian talent management agency, broadcast network, or top-tier media publisher.
- Background in managing end-to-end influencer content workflows and contract compliance.

What You’ll Bring:

- Exceptional Organization: Unrivaled attention to detail, time management skills, and the ability to juggle multiple moving parts without dropping the ball.
- Uncompromising Discretion: Utmost professionalism and integrity when handling highly confidential talent, financial, and commercial information.
- Proactive Ownership: A self-starter mindset—you take initiative, anticipate roadblocks, and solve operational challenges before they escalate.
- Collaborative Energy: High emotional intelligence, adaptable style, and the ability to build seamless working relationships across clients, talent, and internal management.