About this role
The office managers role is 5 days a week from 8:30am to 4pm in the office.
II. MAJOR DUTIES AND RESPONSIBILITIES
- Office Operations and Administrative Support
- Serve as the primary point of contact for students, families, staff, visitors, vendors, and community members.
- Answer and direct incoming telephone calls, emails, and inquiries in a professional and welcoming manner.
- Maintain school calendars, schedules, and office procedures.
- Prepare and distribute school communications, newsletters, flyers, handbooks, awards, and correspondence.
- Maintain student, personnel, and administrative records in accordance with school and Archdiocesan policies.
- Manage incoming and outgoing mail, deliveries, and office supplies.
- Support enrollment, registration, attendance tracking, and student information systems.
- Orient new employees, substitutes, and volunteers to school procedures and expectations.
- Assist administrators and faculty with projects, reports, and operational needs.
- Oversee front office volunteers and ensure established procedures are followed.
- Participate in special projects and perform related duties as assigned.
- Student Health and Safety
- Administer medications and provide basic first aid under the guidance of the school nurse and in accordance with school policies.
- Monitor students referred to the office for illness, injury, or behavioral concerns and ensure their safety and well-being.
- Support school emergency preparedness efforts, including drills and safety procedures.
- Maintain health records and incident documentation as required.
- Communication and Community Relations
- Foster positive relationships with students, families, staff, parish members, and community partners.
- Respond to inquiries and requests for information in a timely and professional manner.
- Diffuse and appropriately direct concerns or challenging situations to the appropriate personnel.
- Promote a welcoming, service-oriented atmosphere consistent with the mission of St. Joseph Parish School.
Qualifications
III. Qualifications
- Education and Experience
- High school diploma or equivalent required.
- Associate's or Bachelor's degree in Business Administration, Accounting, Office Management, or a related field preferred.
- Three or more years of administrative, office management, bookkeeping, or customer service experience preferred.
- Experience in a school, parish, nonprofit, or faith-based organization preferred.
- Knowledge, Skills, and Abilities
- Proficiency with Microsoft Office Suite, Google Workspace, and standard office technology.
- Working knowledge of QuickBooks or similar accounting software.
- Understanding of bookkeeping principles, financial recordkeeping, and account reconciliation.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality and exercise professional judgment.
- Excellent customer service and interpersonal skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Commitment to the mission and values of Catholic education.
- Physical Requirements
- Ability to sit, stand, walk, bend, and lift up to 25 pounds.
- Ability to operate standard office equipment.
- Ability to move throughout the school campus as needed to support daily