Supply Assistant Supervisor

Summary:

Reporting to the Amentum Full-Time Supply Supervisor, t he   contract Assistant Supply Supervisor   is responsible for   supporting the efficient and effective management of supply   logistics   operations   at McMurdo Station .   As second in charge of the summer Supply Department at McMurdo Station, this role will interact with station management, the National Science Foundation,   military   and other agency officials in a professional and tactful manner. The Supply Assistant Supervisor is accountable for the planning, monitoring, and reviewing work of subordinates and making recommendations concerning performance appraisal and professional development.   This role   assists   the   fulltime   Supply Supervisor in coordinating the movement and storage of goods,   maintaining   accurate   inventory records, and ensuring   timely   delivery of supplies to various departments within the organization.   Implements standard operating procedures and   assists   in the review and revision of operating   procedures.

Position Responsibilities :

- Assist the Supply Supervisor in overseeing day-to-day supply   logistics   operations and   providing   a broad range of coordination   for the department, including staff scheduling, data   management   and resource tracking.

- Collaborate with internal Supply teams to gather and   maintain   reporting data and documentation for weekly reports to the Supply Supervisor, Station Management and Logistics Department   Management .

- Coordinate and   monitor   the receipt, storage, and distribution of supplies, ensuring compliance with quality and safety standards.

- Assists   in the management and tracking of   labor allocations for all Supply department personnel.

- Aids Supervisor in ensuring all departmental documentation and standard operations procedures (SOP’s) are effectively trained to,   tracked   and documented.

- Assist   in conducting regular inventory audits to reconcile physical stock with database records.

- Assistance   in analyzing supply chain data to   identify   trends, inefficiencies, and areas for improvement.

- R esponsible for implementing,   maintaining ,   scheduling   and presenting a consistent safe workplace program that is cascaded to all Supply work centers.

- Aids with the mainten an ce   and track ing of   all safety records and training requirements for personnel in ATTACK training tracker.

- Help   m aintains   emergency documentation, vessel operations organization charts, and contact lists

- Assists, trains and works with vessel offload operation s   and procedure planning, setup, take down and reporting for the distribution of materials. May be assigned any role and work any shift in a 24-hour period during vessel offload or during other special operations while deployed.

- Works with the Supply Supervisor to plan and organize meetings, arrange   activities   and events as   essential   in the   Supply   department   as well as organizes and conducts daily/weekly safety meetings and   maintains   attendance and subject matter documentation.

- Assist s Supply Supervisor   with the c oordinat ion of   incoming staff , including   documenta tion packets,   training schedules and   meet and   greet s   upon arrival.

- Maintains a proactive approach to problem solving and informational gathering,   identifies   and recommends needed changes to Supply department.

- Interacts with others in a professional manner, whether by telephone, e-mail, or in-person.   Operates personal tablets/computer and   utilizes   software programs, spreadsheets, databases, and perform report running, records search, data input, and data corrections.

- Other duties as assigned by Supply department management; outdoor work will be   required   in varying temperatures.

Required   Education, Experience, Certificates and Licenses :

- BA/BS Degree in Logistics or Supply Chain Management or three years of equivalent experience working in any of the following fields: Inventory materials management, warehousing, cargo/transportation, supply chain or logistics or a minimum of two season s   experience working in the Transportation and Logistics (T&L) department or related areas in Antarctica.

- Minimum of two years’ supervisory experience .

Expected   Skills and Competencies:

- Intermediate skills working within Microsoft Office Suite (primarily Excel,   Word   and PowerPoint)

- Strong multi-tasking, organization, interpersonal, and customer service skills.

- Excellent attention to detail with high aptitude for detailed problem solving.

- Self-motivated and high accountability; ability to make sound decisions with minimal supervision.

- People Organization:   Helps as sess   skills and manages the training levels of new and returning personnel.   Interpersonal, and customer service skills are necessary.

- C onflict Management: Views conflict as an opportunity to find common ground and gain cooperation from all parties. Reads situations quickly, actively listens, and settles disagreements and disputes equitably.

- Creative Thinking:   Demonstrates   originality and imagination in thinking while developing a solution to a problem and planning of new documentation.

- Self-motivation:   H igh accountability with   capability   to make sound decisions with minimal supervision. Strong ability to multi-task.   Strong leadership skills and the ability to supervise and motivate a team.

- Business Communication: Writes, speaks, and presents clearly and succinctly across a variety of communication settings and adjusts communication style to the audience.

- Operations Systems: Understands and uses systems and tools used for day-to-day operation of a facility. Navigates ERP system   in order to   retrieve data accurately and effectively.

Preferred :

- Bachelor’s degree preferred.

- Working knowledge of materials movement,   purchasing , inventory, and hazardous materials

- Advanced skills in Microsoft Office including Excel,   PowerPoint   and Outlook.

- IBM Maximo experience.

- Knowledge of SharePoint.

- Strong ability to   clearly and efficiently communicate   to   facilitate   and disseminate information.

- Previous   deployment to Antarctica   or experience with remote site Logistics and operations is highly desirable.

- Familiarity with government supply systems and inventory accounting requirements is strongly preferred.

Physical and/or Other Requirements :

- Willingness and ability to deploy to Antarctica for extended periods

- Successful completion of Medical and Dental examinations required by the NSF for deployment to Antarctica

- Successful completion of drug screening and background check required by employer

- Successful completion of Federal Background Check required by the NSF

- Must be willing and able to lift and move items, parts, assemblies, and equipment up to the safety regulation maximum as required by the position.

- Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors in extreme cold as required by the position.

- Must   participate   in community programs, such as “house-mouse” (chores), “daisy-picking” (cleaning-up around the station), recycling efforts & safety   objectives .

- Valid Driver’s License issued in the United States

- No clearance   requirement   but the contract and/or the site requires US Citizenship to be approved for access. (includes NACI / T1, MRPT, CAC):  Must be able to obtain and   maintain   facility credentials/authorization. Note: US Citizenship is   required   for facility credentials/authorization at this work location.

Safety   - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and   maintaining   a safe work environment. As   appropriate , each employee   is responsible for   completing all training requirements and fulfilling all self-aid/ buddy   aid responsibilities,   participating   in emergency response tasks, and serving on safety committees and teams.

Quality   - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations.   Accordingly , each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance   - Each employee must read, understand, and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies   pertaining to   job.