Logistics Specialist Lead

Summary:

Reporting to the Palmer Logistics Supervisor or Peninsula Logistics Manager, t he Lead Logistics Specialist   will work alongside subordinates to   accomplish   daily hands-on tasking requirements. This position   is responsible for   leading   the station Logistics Department   through   managing daily tasking requirements and   workflow .    Works closely with ASC’s shipping agent in Chile to ensure south-bound cargo movement and   requests   for   Chilean resupply   materials . Completes data entry which ensures   accurate , inventory management, receiving and cargo tracking records of ASC and NSF material.   Assists   with coordination of port call planning and   participates   in long-shore cargo handling duties involving 20’ containers and break-bulk cargo. Provides customer service to ASC departments and NSF-Science personnel. Successfully balances work with community and volunteer tasking.   This position is accountable for the direct supervision of the work activities of others. Planning,   monitoring   and reviewing work of subordinates is   required . This may include direct supervision of a shift or the coordination of multiple work groups. Makes recommendations concerning performance appraisal and professional development.

Position Responsibilities:

- 30% Managing Process: Ensures all operations procedures are followed effectively,   identifies   and recommends needed changes to Logistics Department Management on the standardized processes for the functional area. Evaluates and analyzes current work methods and recommends ways to   eliminate   inefficiencies.   Receives, stores and issues/returns materials in support of all department operations including forklift support as   required .   Research   stock information to   determine   locations and stock levels using the ERP database.   Maintains a safe workplace and ensures that safety is the highest priority in the workplace.   Complies with   all ASC Environmental, Safety and Health (ESH), Waste Management and Quality Assurance requirements, goals,   policies   and procedures.

- 1 0 % Coaching and Developing Associates: Guides associates in daily operations, and monitors to ensure a high degree of productivity, safety,   service   and quality. Responsible for the training, coaching and feedback of Logistics Specialist in ERP systems, customer service, inventory management, po r t call operations, and other   Logistics   functions as assigned by   Logistics   management. Uses discretion to provide coaching and counseling to associates   regarding   job performance, methods of performing job tasks. Resolves associate relations issues between staff and customers that arise. Investigates operational errors to   determine   the cause and recommends corrective action where needed.

- 60 % Drives Results: Responsible for tracking south-bound cargo by creating a preliminary and final priority cargo report for cargo to be loaded on the next vessel. Prepares,   submits   and reviews Chilean resupply requests. Creates port call plans in conjunction with vessel and station staff. Oversees the safety of personnel during port call operations as well as other work areas. Creates north-bound manifests, sample shipment advisories and reviews all documentation for accuracy.   Maintains records of north-bound and south-bound shipping documentation.   Comple tes weekly inventory audits, weekly   Situational Reports   and tracks metrics used in monthly and yearly reporting . Works with departments to conduct inventory projects in storage areas around station.   Develop and process reports for the audit tasking. Manages all incoming and outgoing material shipments.   Prepares temperature-sensitive sample shipping documentation.   Oversees the packaging, crating, and documentation for all northbound cargo. Ensures all cargo is labeled,   stored   and packed properly This includes property of science, construction, operations, maintenance or other USAP agency cargo being transported from Palmer Station to CONUS, OCONUS and Punta Arenas.   Interacts with ASC Departments, Grantees, and Subcontractors to ensure the   timely   arrival and receipt of material.   Oversees quality assurance practices throughout the cargo movement and container loading and unloading process.   Manages data entry in Maximo   regarding   shipping number creation, editing,   receiving,   and manifesting.   Participates in long-shore cargo handling duties involving 20’ shipping containers, break-bulk and hazardous cargo weighing up to 20,000lbs. This includes handling taglines for both south-bound and north-bound cargo.   Completes electronic purchase requisition receiving and data entry in the inventory database MAXIMO for materials received on station.   Researches and provides WODS (wrong, overage,   damaged   or short) reports on any discrepancies for materials received.

- Completes annual forklift and inventory management system training classes when deployed.

- Will   frequently   climb vertical ladders and platforms to access cargo.

- Other duties as assigned by Supply department management; outdoor work will be   required   in varying temperatures.

Required Education, Experience, Certificates and Licenses:

- Associate degree   required . An   additional   two years’ experience will be accepted in lieu of a degree.

- A Minimum   three+   years   of combined   experience working in any of the following fields: Inventory materials management, purchasing, warehousing, cargo, transportation, or supply chain logistics including the use of forklifts, hand trucks and other powered and non-powered lifting devices or a minimum of one season experience working in the Transportation and Logistics (T&L) department or related areas in Antarctica .

Expected Skills and Competencies:

- Intermediate skills with minimum one year of Microsoft Office Suite (primarily Excel,   Word   and PowerPoint)

- Excellent attention to detail with high aptitude for detailed problem solvin g and professionalism.

- Strong analytical, organization, interpersonal, and customer service skills.

- People Management: Assesses skills and manages the work and productivity of others while coaching and developing talent.

- People Organization: Assesses skills and manages the training levels of new and returning personnel revolving around cargo, shipment and inventory processes and management.

- Creative Thinking:   Demonstrates   originality and imagination in thinking while developing a solution to a problem.

- Self-motivation: high accountability with ability to make sound decisions with minimal supervision. Strong ability to multi-task.

- Business Communication: Writes, speaks, and presents clearly and succinctly across a variety of communication settings and adjusts communication style to the audience.

- Conflict Management: Views conflict as an opportunity to find common ground and gain cooperation from all parties. Reads situations quickly, actively listens, and settles disagreements and disputes equitably.

- Operations Systems: Understands,   navigates   and   operates   ERP system to perform material research, data input, and data corrections accurately and effectively. Understands and uses systems and tools used for day-to-day operation of a facility.

Preferred:

- Familiarity and capability to   identify   commodities in a specific area: Medical/Dental; Construction/Residential Repair; Automotive/Heavy & Industrial Equipment; Science/Lab Support; Food/Beverage/Retail; Office/Hotel/Janitorial Supplies; Electrical/Plumbing/Utilities/Carpentry/Fire Safety; Information Technology/Communications supplies.

- Working knowledge of materials movement, purchasing, inventory, shipping   industry   and hazardous materials.

- IBM Maximo experience.

- Experience with remote site   logistics   is highly desirable. Experience with polar   logistics   operations is preferred.

Physical and/or Other Requirements :

- Willingness and ability to deploy to Antarctica for extended periods

- Successful completion of Medical and Dental examinations required by the NSF for deployment to Antarctica

- Successful completion of drug screening and background check required by employer

- Successful completion of Federal Background Check required by the NSF

- Must be willing and able to lift and move items, parts, assemblies, and equipment up to the safety regulation maximum as required by the position.

- Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors in extreme cold as required by the position.

- Must   participate   in community programs, such as “house-mouse” (chores), “daisy-picking” (cleaning-up around the station), recycling efforts & safety   objectives .

- Valid Driver’s License issued in the United States

- No clearance   requirement   but the contract and/or the site requires US Citizenship to be approved for access. (includes NACI / T1, MRPT, CAC):  Must be able to obtain and   maintain   facility credentials/authorization. Note: US Citizenship is   required   for facility credentials/authorization at this work location.

Safety   - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and   maintaining   a safe work environment. As   appropriate , each employee   is responsible for   completing all training requirements and fulfilling all self-aid/ buddy   aid responsibilities,   participating   in emergency response tasks, and serving on safety committees and teams.

Quality   - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations.   Accordingly , each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance   - Each employee must read, understand, and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies   pertaining to   job.