Executive Assistant

In this position, the Executive Assistant will support BarkleyOKRP’s C-Level Executives. This person will be the supportive force that empowers our partners and their executive in a timely and professional manner and should be well organized, has great time management skills, and be able to act without guidance. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms, and scheduling systems, and can maintain a realistic balance among multiple priorities. This person should also be able to identify and address the needs of C-Level Executives and perform administrative tasks to ensure the workflow runs smoothly.

RESPONSIBILITIES

- Assist the C-Level Executive(s) with daily administrative duties and complete a broad variety of administrative tasks.

- Coordinate fast-paced, complicated scheduling and extensive calendar management, as well as administration of content and flow of information to C-Level executives.

- Work closely and effectively with C-Level Executive(s) to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

- Coordinate and book travel arrangements; air, transportation, and accommodation, as well as a place on the calendar & communicating those arrangements with a high level of detail and follow-through.

- Demonstrate the ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

- Plan, coordinate, organize and help at various company/department meetings, events, and celebrations as needed.

- Have the ability to create and edit presentations, and materials.

- Be easily accessible for after-hour travel, scheduling, and other needs.

- Pick up deliveries and run errands as needed for both business and personal.

- Prepare and complete expense and mileage reports in a timely manner and reconciliation.

- Complete timesheets; both billable/non-billable.

- Manage emails in the Executive's Inbox and respond on behalf of the Executive (multiple emails).

- Act as the point of contact among executives, partners, and other external partners.

- Manage information flow in a timely and accurate manner.

- Must have strong written and review skills, and demonstrate ability in using Google Applications.

- Format information for internal and external communication.

- Prepare agendas and take minutes during meetings.

- Organize and maintain a digital filing system.

- Appropriately relay important information promptly and clearly, maintaining confidentiality as needed.

- Manage sensitive matters with a high level of confidentiality and discretion.

- Maintain excellent communication and time management skills, with a proven ability to meet deadlines.

- Ability to function well in a high-pressure, fast-paced environment; perform additional duties as assigned by executives.

- Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.

- Provide hospitality to all guests and help to create a welcoming environment.

- Assist with special projects/duties as assigned for the overall benefit of the organization.

QUALIFICATIONS

- Proven work experience as an Executive Assistant supporting C-Level executives or similar roles (3+ years experience).

- Tech-Savvy, with proficiency in Google Applications and other office productivity tools, and ease of adoption with new software and systems.

- Experience exercising discretion and confidentiality with sensitive company information.

- Excellent organizational and time management skills, creative and willing to take on work independently and coordinate multiple projects at once.

- Excellent verbal and written communication skills.

- Strong ability to execute work with a diversity, equity, and inclusion lens.

- High degree of professionalism in dealing with diverse groups of people, including senior executives, partners, and external leaders.

- Make appropriate, informed decisions regarding priorities and available time.

- Ability to complete a high volume of tasks and projects with little or no supervision.

- Able to maintain a high level of integrity and discretion in handling confidential information.

- Highly adaptable, with the ability to switch gears at a moment’s notice.

- Flexible team player prepared to do what it takes to get the job done; versatile and enjoys a challenge.

- Able to work under pressure.

- Flexible hours as dictated by the needs of business for projects and meetings.

- Networking & Negotiating Skills.

- Multi-Tasking.

- Pay Attention To Detail.

- Willingness To Learn.

BarkleyOKRP’s Commitment to Diversity, Equity, Inclusion + Belonging

- At BarkleyOKRP, DEI+B drives work that matters. We believe people and creativity are made of the same substance, and when every perspective is valued, the impact is stronger. We build belonging as a business strategy, power inclusive creativity that delivers measurable results, and hold ourselves accountable as a B Corp committed to progress over performative intent. When people are valued, the work carries greater impact.