About this role
The Executive Secretary performs a critical role in the day-to-day operation of the senior executive’s office. This position provides all aspects of secretarial and administrative support to the senior executive to ensure his/her responsibilities can be carried out most efficiently.
Responsibilities
- Provide timely and exceptional secretarial and administrative support
- Organise, coordinate and manage appointments and meetings;
- Arrange for travels and manage travel itinerary;
- Prepare business correspondence, documents and reports;
- Maintain effective communication with internal and external parties; handle coming calls and enquiries;
- Performs other duties as reasonably assigned by the direct manager.
Requirements
- Bachelor's Degree or equivalent qualification preferred.
- 8+ years proven experience providing secretarial support to senior management (positions at the Director, Executive or C Suite levels);
- Exceptional communication skills; possess the ability to build effective work relationships;
- Excellent command of the English language, both written and oral;
- Good command of Cantonese and Putonghua;
- Resourceful; has a proven ability to recommend solutions to overcome challenges;
- Proactive, would take the initiative to improve work efficiency and effectiveness.
- Flexible to provide support outside office hours when required