Accounting Specialist

SUMMARY:

The Accounting Specialist will work with the Accounting Manager to perform month-end closing, financial reporting, accounts payable, payroll, and other projects as requested by partners and the executive team.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

- Assist in reviewing hotel AR ledgers and general ledgers to prepare for month-end close.

- Performs balance sheet reconciliations.

- Assist in preparing work papers for CPA annual review.

- Assist in monthly bank reconciliations for all resort accounts.

- Assist in reviewing, designing, and documenting internal accounting procedures and processes.

- Prepare journal entries and ad-hoc financial reporting.

- Oversee the vendor program and process 1099 NEC, MISC, and INT forms annually.

- Check that all invoices have been properly coded and approved for payment.

- Review the accuracy of the invoice entries into the system and prepare accounts payable checks and mail it out to the vendors when signed.

- Work with the department heads and vendors to provide them all the AP-related information they may need.

- Analyze vendor accounts and negotiate extended terms with vendors when cash is restricted.

- Maintain accounts payable files.

- Assist in monthly closings by posting invoices accrual and other AP related month-end closing items.

- Assist on special projects as directed by the Controller and CFO.

- Work with Human Resources and other relevant departments to process payroll bi-weekly.

- Review payroll deductions and liabilities for accuracy.

- Count all cash and checks received for the day and prepare bank deposit.

- Perform other related duties as requested by the Accounting Manager and CFO.

Qualifications

QUALIFICATIONS, SKILLS & ABILITIES:

- Excellent interpersonal and customer service skills.

- Demonstrated ability to supervise and motivate subordinates.

- Ability to exercise tact, courtesy, and ethics when dealing with vendors, co-workers, and customers.

- Highly dependable with excellent organizational skills and attention to detail.

- Excellent time management skills with a proven ability to meet deadlines.

- Strong mathematics, analytical, and problem-solving skills.

- Ability to organize effectively.

- Ability to get along well with a variety of personalities and individuals.

- Ability to accept responsibility and accountability for their actions.

- Ability to pay attention to the minute details of a project or task.

- Ability to produce a new concept or idea and think outside the box.

EDUCATION AND/OR EXPERIENCE:

- Bachelor’s degree in Accounting/Finance or Business.

- Strong knowledge of GAAP and general ledger accounting.

- Over two years of payroll processing experience.

- Hospitality experience preferred.

LANGUAGE SKILLS:

- Ability to read, comprehend and provide instructions, both written and verbal.

COMPUTER SKILLS:

- Computer skills required for communication and reporting.

- Knowledge of NetSuite and Paycom desired.

- Proficiency with M icrosoft Excel highly desired

CERTIFICATES & LICENSES:

- Must provide valid document(s) to work in the US.