Executive Assistant/Senior Executive Assistant

Responsibilties

- Travel Plan, book, and manage complex international travel itineraries (flights, accommodation, ground transportation, etc.)

- Prepare detailed travel itineraries for executives, including meeting schedules, travel times, and contingency plans.

- Coordinate and maintain the calendar including organizing all appointments, meetings, conferences all across the world etc.

- Manage travel arrangements for the CEO (including but not limited to visa arrangements, ticket bookings, cab arrangements, hotel bookings etc.)

- Managing phone calls, routine emails and correspondence with vendors and clients within India and Internationally.

- Maintain strong follow-up systems for timely completion of projects/assignments and keep the CEO updated on any developments, status reports related to ongoing projects and share follow-ups and follow-throughs with internal and external teams.

- Work on ad hoc research projects and ensure timely completion with 100% accuracy and eye for detailing.

- Should be high on integrity and the ability to maintain confidentiality in day-to-day operations.

- Organizing and servicing meetings, social gatherings, and events.

- Project management skills coupled with sound knowledge of multiple time zones, Microsoft suite and G suite.

- Remain up-to-date with the latest trends and events in the industry.

- Creating Presentations, summary reports, and budgets as and when required by the CEO.

- Strong organizational, multitasking, and problem-solving skills, with the ability to effectively manage a diverse range of executive and personal operational responsibilities

Skills

- Strong conceptual thinker with strong analytical skills and logical thinking

- Immaculate written and oral communication skills with the ability to take ownership of one's work.

- Process-oriented: Demonstrable commitment to following processes, documentation etc.

- Proficient at using the Internet, and demonstrable technical aptitude/inclination.

- Proactive with a go-getter attitude

- Team player with collaboration skills

- Highly organized and multitasker

Experience and Qualification

- Proficiency in Google Suite and Microsoft Office is a must.

- Experience working closely with and managing communications and coordination for C-suite executives and senior leadership.

- Team player with excellent interpersonal and coordination skills.

- Open to travel as and when required.

- Willingness to work in rotational shifts across different time zones, including weekends, as required.

- Should be comfortable working on rotational weekends (5-day working role) when required.

- Bachelor’s degree (master’s degree will be preferred).

- 2-8 years of relevant work experience preferably having worked in MNC ’s and having exposure to multiple cultures and US time zones.