Administrative Assistant

** Start Date November 2nd,2026**
Provide professional administrative and clerical support to the on-site Licensed Community Association Manager (LCAM) and property management office. Serve as the primary bilingual point of contact for residents, owners, vendors, and visitors while coordinating day-to-day operations of the condominium community.

Essential Duties and Responsibilities:

· Answer incoming telephone calls, emails, and resident inquiries in a professional and courteous manner.

· Greet and assist residents, owners, guests, and vendors visiting the management office.

· Provide general information regarding community policies, procedures, amenities, and services.

· Assist the Property Manager with daily administrative and operational tasks.

· Maintain accurate resident, owner, vendor, and property records.

· Prepare, organize, scan, copy, and file documents and correspondence.

· Process and track maintenance requests and work orders (including utilizing Vantaca and Building Link).

· Contact vendors and contractors as directed by management and coordinate service appointments.

· Assist with preparing notices, letters, memos, reports, and community communications.

· Maintain calendars, meeting schedules, and appointment records.

· Assist with Board of Directors meetings, including preparing meeting materials, notices, and sign-in sheets.

· Assist with Architectural/ARC applications, violation correspondence, and other association paperwork as needed.

· Process and distribute resident forms, applications (including lease, resale, and ARC), notices, and other community documents.

· Assist with move-in and move-out procedures, orientations, and maintain related records.

· Assist residents with amenity reservations, access devices, parking information, and other community services.

· Maintain organized electronic and physical filing systems.

· Assist with monitoring office supplies, placing orders when necessary, and handling credit card reconciliations.

· Handle confidential resident and association information with discretion.

· Perform data entry and maintain accurate information in property management systems.

· Assist with preparing reports and spreadsheets using Microsoft Word and Excel.

· Provide administrative support for community events and meetings as needed.

· Perform other administrative duties and special projects as assigned by the Property Manager.

MUST HAVE PRIOR PROPERTY OR APARTMENT LEASING EXPERIENCE!

Full-Time Mon-Fri 8:30am-4:30pm

Pay Rate: Up to $24 DOE

** Start Date November 2nd,2026**

PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THEN 30 MINUTES FROM THE POMPANO BEACH AREA!