HR & Operations Assistant - Temp to Hire

Logan Property Management is seeking an organized, proactive HR & Operations Assistant to support our Corporate HR and Operations teams across our multi-site property management portfolio, including both Affordable Housing and Conventional communities. 
This is a hands-on support role for someone who enjoys keeping people, projects, deadlines, and information organized. The HR & Operations Assistant will assist with recruiting, onboarding, employee administration, training coordination, operational tracking, property follow-up, and special projects. 
The ideal candidate is professional, responsive, detail-oriented, comfortable following up with others, and able to shift priorities in a fast-paced environment. 
This is a full-time, temp-to-hire opportunity designed to provide immediate support while allowing both the employee and LPM to evaluate long-term fit and growth opportunities.

Responsibilities:

HR, Recruiting & Onboarding

- Assist with candidate outreach, interview scheduling, applicant tracking, and recruiting follow-up.

- Maintain recruiting pipelines and update candidate information in the applicant tracking system.

- Coordinate new-hire onboarding, including training schedules, system access, equipment, required documentation, and first-day logistics.

- Track completion of onboarding requirements and assigned training.

- Assist with offboarding logistics and administrative checklists.

- Maintain HR trackers, employee documentation, process guides, and internal resources.

- Draft routine HR communications, reminders, and follow-up emails.

- Route employee questions and requests to the appropriate HR or Corporate team member.

- Provide administrative support for HR projects and initiatives.

Operations & Property Support

- Track weekly and monthly property deliverables, deadlines, and outstanding items.

- Follow up with onsite teams regarding requested reports, documentation, and incomplete submissions.

- Assist Corporate and Regional leadership with organizing property-level priorities and action items.

- Collect and organize information related to occupancy, delinquency, inspections, compliance, and other operational reporting.

- Maintain operational trackers, reports, documentation, and records.

- Assist with special projects, property transitions, and new operational initiatives.

- Identify missing information and approaching deadlines and escalate items requiring additional attention.

Compliance, Accounting & Vendor Support

- Assist with tracking Affordable Housing compliance deadlines, certifications, recertifications, inspections, and outstanding documentation.

- Help organize documentation for MOR, NSPIRE/REAC, file audits, and other property inspections.

- Coordinate with Accounting and onsite teams regarding missing invoices, approvals, and supporting documentation.

- Assist with vendor setup and communication.

- Collect and organize bids, proposals, contracts, and supporting CapEx documentation.

- Track outstanding financial and operational submissions from properties.

This position provides administrative and tracking support; compliance, accounting, and operational decisions remain with the appropriate department or manager.

Communication & Follow-Through

- Draft emails, reminders, and operational communications for HR and Corporate Leadership.

- Follow up with employees and managers regarding deadlines, requested information, and outstanding items.

- Help coordinate communication between HR, Operations, Accounting, Compliance, Maintenance, and onsite teams.

- Maintain clear notes, action items, and follow-up trackers.

- Escalate overdue, unresolved, or sensitive matters to the appropriate leader.

- Exercise good judgment regarding what can be handled independently and what requires management review.

Corporate & Onsite Support

- Assist with maintaining Corporate process guides, templates, training materials, and shared resources.

- Occasionally provide administrative and organizational support at San Diego-area properties during staffing transitions, inspections, training, or other operational needs.

- Help reinforce consistent Corporate processes across properties.

- Provide additional administrative and project support based on changing business priorities.

Qualifications:

- 1–2+ years of experience in administrative support, Human Resources, recruiting, operations, property management, or a similar fast-paced professional environment preferred.

- Property management experience is preferred but not required .

- Experience supporting multiple managers, departments, or locations is a plus.

- Affordable Housing exposure, including HUD, LIHTC/Tax Credit, or Section 8, is a plus.

- Experience with an ATS, HRIS, property management platform, or similar business system is preferred.

- Comfortable using Microsoft Outlook, Excel, Word, Teams, and shared tracking tools.

- Strong written and verbal communication skills.

- Excellent organization and attention to detail.

- Ability to manage multiple assignments and changing priorities.

- Comfortable professionally following up with employees and managers at different levels of the organization.

- Strong judgment regarding when to take action and when to escalate.

- Ability to maintain confidentiality and appropriately handle employee and business information.

- Reliable, proactive, resourceful, and willing to learn.

Working Conditions:

- Location: Primarily onsite at LPM's Corporate Office in San Diego, CA, with occasional support at local properties.

- Schedule: Full-time, Monday–Friday.

- Classification: Non-exempt and eligible for overtime in accordance with applicable law.

- Position Type: Temp-to-hire.