Inside Sales & Customer Service Representative

Summary: Customer-oriented service representative to provide customer support, quoting, order management support, claim management, sales support, customer supply chain & forecasting support, provide product/services information and resolve with accuracy and efficiency any emerging problems that our customers require assistance with. The goal is to ensure excellent service standards and maintain a high level of customer satisfaction.

Essential Duties and Responsibilities Includes the following:

- Effectively manage various administrative tasks, including incoming calls, order processing, inquiries, issues, filling, and database information, writing credits, quoting as required, expediting orders, information and sales reporting

- Identify and assess customers needs to achieve satisfaction

- Strong verbal, written communication and presentation skills

- Operate as the lead point of contact for all matters specific to your customers and outside Sales Reps and Manufacturing Reps

- Build sustainable relationships of trust through open and interactive communication

- Provide accurate, valid and complete information by using the right methods/tools

- Handle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolution

- Pricing administration activities to include but not limited to price book data entry, price monitoring, pricing updates, tiered level pricing by segment, reporting

- Work with Procurement and Engineering as needed on requotes

- Manage Customer Supply Chain Management, stocking requirements & forecasting reviews

- Assist Engineering to maintain current drawing specifications on file, item description management

- Keep records of customer interactions and quoting, outstanding issues, process customer accounts and file documents/save documents in CRM application as required

- Engage customers proactively, be knowledgeable of upcoming needs, forecasts, expected changes, expectations, etc.

- Actively reach out to customer base, setting goals for targeted contact schedules and outbound calling campaigns

- Manage specific account sales activities and customer concerns, engage as needed where Regional Sales Representative is not assigned

- Lead contact on designated C & D accounts

Qualifications

Qualification Requirements:

Education and/or Experience:

- College education (associates degree, Bachelors preferred) recommended but not required

- 2-4 years in proven customer support and order management experience, preferably in the made-to-order steel or steel service center industries

- Supply Chain Management, forecasting, stocking program experience preferred

- Strong written and verbal communication skills

- Track record of over-achieving quota and excellent teamwork skills

MS Office & Mathematical Skills:

- Strong proficiency in MS Office products, including MS Word, PowerPoint, Excel and Outlook, preferred

- Experience using Excel preferred

- Basic math and writing/grammatical skills and capabilities

Reasoning Ability:

- Customer orientation and ability to adapt/respond to different types of characters

- Flexible, patient, empathetic to customer issues and situations

- Strong capability in reasoning and managing customer issues, and thinking through opportunities to upsell and cross-sell Hynes products and services that are the best fit for both the customer and Hynes

Physical Requirements:

- Office environment, and may require extended periods of sitting, computer entry and phone call management

Work Environment :

- Ability to work in a fast-paced environment while multi-tasking and keeping a positive attitude

Additional Skills/or Abilities:

- Strong phone contact handling skills and active listening

- Familiarity with CRM and ERP systems and practice

- Ability to multi-task, prioritize and manage time efficiently

- Effectively think outside of the box to improve processes and procedures

Competencies:

- Adapts well to changes in assignments and priorities; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; approaches change positively and adjusts behaviors accordingly.

- Able to learn and properly apply new job-related information in a timely manner. Has the ability to absorb and comprehend job related information from formal training and other formal and informal learning experiences.

- Interact with others in a way that gives them confidence in ones motives and representations and those of the organization. Is seen as direct and truthful; keeps confidences, promises, and commitments.

- Builds constructive working relationships with customers and others to meet mutual goals and objectives. Behave professionally and supportively when working with individuals from a variety of ethnic, social and educational backgrounds.

- Makes customers and their needs a primary focus of ones actions; shows interest in and understanding of the needs and expectations of internal and external customers; gains customer trust and respect; meets or exceeds customer expectations

- Acts without being asked or required to; achieves goals beyond job requirements; being proactive; taking prompt action to accomplish objectives

- Organizes work, sets priorities and determines resource requirements; determines necessary sequence of activities needed to achieve goals

- Monitors and checks work to meet quality standard; demonstrates a high level of care and thoroughness; checks work to ensure completeness and accuracy

- Maintains effective performance under pressure; handling stress in a manner that is acceptable to others and to the organization

- Participates as an active and contributing member of a team to achieve team goals. Work cooperatively with other team members, involves others, shares information as appropriate, and shares credit for team accomplishments

- Sets high standard and well-defined, realistic goals for oneself; displays a high level of effort and commitment towards completing assignments in a timely manner; work s with minimal supervision; is motivated to achieve