Accounting Assistant

Accounting Assistant

Department: Finance / Accounting
Reports To:
FLSA Status: Non‑Exempt
Job Type: Full-Time

Position Summary

Rehmann is searching for an Accounting Assistant for our client in the southwest Florida area. Our client is seeking a detail-oriented and organized Accounting Assistant to support our accounting and administrative operations. This position is responsible for accurately entering and maintaining financial and job-related data, assisting with payroll processing, tracking project costs, and supporting the accounting team with day-to-day administrative functions.

This role is ideal for someone pursuing a career in accounting, bookkeeping, finance, or business administration and looking to gain hands-on experience in the construction industry.

Essential Responsibilities

- Enter customer invoices, vendor bills, payments, and deposits into accounting software.

- Process customer payments and maintain accurate accounts receivable records.

- Record and track checks, electronic payments, and bank transactions.

- Assist with contract entry and maintenance, ensuring documentation is complete and organized.

- Enter employee payroll information and verify payroll data for accuracy.

- Review and enter employee timesheets.

- Assist with job costing by allocating labor hours, payroll costs, materials, and other expenses to specific projects.

- Maintain accurate accounting records and filing systems, both electronic and physical.

- Assist with account reconciliations and data verification.

- Generate reports and spreadsheets as requested by management.

- Support month-end and year-end accounting activities.

- Communicate with customers, vendors, and employees regarding documentation and payment information as needed.

- Perform general administrative and accounting duties assigned by management.

Qualifications

- High school diploma required; Associate's degree or coursework in Accounting, Finance, or Business preferred.

- Previous bookkeeping, accounting, administrative, or data entry experience is a plus.

- Strong attention to detail and accuracy.

- Proficiency in Microsoft Excel, Word, and Outlook.

- Ability to learn accounting and payroll software quickly.

- Strong organizational and time management skills.

- Ability to maintain confidentiality of financial and employee information.

- Excellent written and verbal communication skills.

- Construction industry experience is a plus but not required.

Preferred Skills

- Experience with QuickBooks or other accounting software.

- Understanding of payroll processing and job costing concepts.

- Familiarity with construction accounting practices.

- Strong numerical and analytical skills.

Physical Requirements

- Ability to sit and work at a computer for extended periods.

- Occasionally lift and carry office materials up to 20 pounds.

What We Offer

- Hands-on experience in accounting and construction operations.

- Opportunity to learn payroll, job costing, accounts receivable, and construction accounting processes.

- Professional development and mentorship.

- Collaborative, team-oriented work environment.

- Potential for long-term growth within the company.

Our client is an Equal Opportunity Employer and values a diverse and inclusive workplace.