About this role
NAC is currently seeking a full-time Project Administrator , initially based on our Dalewood Water Reclamation Facility project in St. Thomas, ON.
Position Summary:
Reporting to the Project Manager, the Site/ Project Administrator is an integral part of the project team, responsible for a wide variety of administration and coordination duties. The incumbent provides high quality, timely and efficient services, including PO's, travel and housing coordination and the submission of timesheets.
Responsibilities:
- Provide a high level of administration support to the project team
- Oversee Accounts Receivable Document control
- Initiate workflows for Accounts payable
- Assist with project billings, such as processing monthly billing reports
- Receive and screen all inbound telephone calls, emails and mail
- Evaluate, prioritize and distribute correspondence accordingly
- Set-up accommodations, which includes sourcing available rentals and furnishing, as required
- Coordinate and maintain housing logs
- Coordinate travel, as required
- Organize and receive site deliveries
- Be the first point of contact, receiving visitors at site and addressing all inquiries
- Process and manage Purchase Orders, as well as procurement of construction materials
- Prepare timesheets and submit to the Payroll Dept., on a weekly basis
- Maintain the central filing system
- Provide all other duties as assigned
Requirements:
- 2+ years’ experience working as an administrator or coordinator (construction industry experience is an asset)
- Experience with time and material tracking is an asset
- Strong knowledge of general office procedures
- Solid computer skills on programs such as, Microsoft Word, Excel and Outlook
- Excellent verbal and written communication skills and strong interpersonal skills
- High attention to detail, accuracy, and strong organizational skills
- Superior time management and multitasking skills
- Resourcefulness and flexibility
- Ability to effectively interpret and implement company policies and procedures
NAC Offers:
Competitive compensation
Opportunities for career growth, development and advancement, including financial assistance
Comprehensive benefit plan (dental, vision, health, etc.)
Employee & Family Assistance Program
Excellent company matched pension plan
Registered Retirement Savings Plans
Additional time off between Christmas and New Year’s Day
Community involvement opportunities
Friendly working environment
Numerous team activities and various company events
NAC is committed to providing equal opportunities for all individuals to achieve their goals. If you feel that you need accommodations during the recruitment and selection process because of illness/disability, please contact Human Resources for further information