About this role

HR Generalist - exciting opportunity!

Location: Indianapolis, IN (On-site)

Department: Human Resources

Reports To: HR Manager / HR Director

Employment Type: Full-Time

About the Role

We are seeking a detail-oriented and personable HR Assistant to support our Human Resources team with day-to-day administrative functions and entry-level recruiting activities. This is an excellent opportunity for someone early in their HR career who wants hands-on experience across the full range of HR operations, from employee records and onboarding to sourcing and scheduling candidates. This position is based full-time in our Indianapolis office.

Key Responsibilities

HR Administration

- Maintain accurate and up-to-date employee records in the HRIS, including new hires, terminations, status changes, and personal information updates

- Prepare HR-related documents such as offer letters, employment verification letters, and onboarding paperwork

- Assist with benefits administration tasks, including enrollment support, answering routine employee questions, and processing changes

- Help coordinate new hire onboarding, including paperwork completion, orientation scheduling, and equipment/workspace setup

- Ensure compliance with company policies and applicable federal, state, and local employment laws

- Respond to routine employee inquiries and escalate more complex issues

- Support the planning and execution of company events, training, and employee engagement activities

- Generate basic HR reports (headcount, turnover, PTO usage, etc.) as requested

Recruiting Support

- Post job openings to internal and external job boards

- Screen resumes and conduct initial phone screens for select roles

- Schedule interviews and coordinate candidate communication with hiring managers

- Maintain and update candidate records in the applicant tracking system (ATS)

- Assist with job fairs, campus recruiting events, and other sourcing activities

- Prepare letters and coordinate pre-employment steps (background checks, drug screens, etc.)

- Provide a positive candidate experience throughout the hiring process

Office Administrative Support (minor responsibility)

- Periodically answer the front door for visitors and guests

- Contact building facilities in the event of an urgent building issue

- Help ensure employees keep the break room and refrigerator clean and tidy

- Daily responsibility for receiving and routing all office mail, including FedEx

Qualifications

Required

- Bachelor's degree required (Human Resources, Business Administration, or related field preferred)

- 1+ years of experience in an HR, administrative, or office support role

- Strong written and verbal communication skills

- Sound judgment and the ability to handle sensitive situations with tact and professionalism

- High level of discretion and ability to handle confidential information appropriately

- Exceptional organizational skills, with the ability to manage multiple priorities and deadlines accurately

- Excellent attention to detail

- Proficiency with Microsoft Office (Word, Excel, Outlook)

- Ability to work reliably and consistently on-site in Indianapolis, IN

Preferred

- Experience with an HRIS and/or ATS platform (e.g., Paycom, ADP, Workday, iCIMS, Greenhouse)

- Prior exposure to recruiting/talent acquisition activities

- Familiarity with basic employment law concepts (FLSA, FMLA, EEOC)

What We Offer

- Competitive pay (based on experience)

- Health, dental, and vision insurance

- Paid time off and holidays

- 401(k) with company match

- Opportunities for growth within the HR function

- Collaborative, on-site team environment in Indianapolis