Manager, Procurement & Contracts

Job title: Manager, Procurement & Contracts
Employment status: Exempt
Department: Finance
Reports to: CFO

Summary
The Brooklyn Navy Yard Development Corporation (BNYDC) is a not-for-profit corporation that serves as the real estate developer and property manager of the Yard on behalf of its owner, the City of New York. BNYDC strives to provide an environment in which innovative companies can take root and grow.

The Manager, Procurement & Contracts plays a key role in supporting capital real estate and infrastructure projects across the Brooklyn Navy Yard. Working closely with the Design & Construction, Property Management, Finance, and Legal teams, they will manage contract administration activities for professional services, construction, and vendor agreements tied to capital and operating projects. They will also focus on building out a structured Procurement function, developing and implementing cross-functional workflows and best practices.

Areas of Responsibility

Procurement & Solicitation
Build out the organizations first formal procurement function, designing & implementing protocols, workflows, SOPs, etc.
Collaborate with internal departments to develop scopes of work, evaluation criteria, and procurement schedules
Coordinate procurement timelines to align with capital project milestones and funding requirements
Review vendor paperwork and confirm compliance with NYC Controller registration criteria
Ensure operating expenses align with signed contract terms and conditions
Track signed contracts in Yardi, receive board approval when exceeding permitted thresholds
Check POs for accuracy and eligibility in accordance with signed contracts
Analyze and provide information on vendors' and contractors' past performance, financial status and other factors which might affect delivery, timeliness, or quality of contracted goods and services
Produce and submit periodical reports to NYC and other reporting agencies
Ensure all procurement activity is accurately added and updated in PASSPort

Contract Administration
Coordinate contract registration activities and documents for assigned projects and programs. Collaborate with multiple stakeholders, including BNY capital budget director, project managers, senior management, and other City agencies
Process contract documents using the Citys Financial Management System (FMS2/3)
Review project contracts, change orders, amendments, and payments for construction, design, and consultant services
Submit funding drawdown requests and track available funding for each project
Submit complete registration packages to NYC Small Business Services (SBS)
Monitor contract registrations and maintain comprehensive registration tracking
Register sub-contracts with the Comptrollers Office
Guide internal staff through the Citys contract registration processes
Update internal accounting system (Yardi) with project contract information
Manage the registration of BNYDCs Master Contract, including working with NYC Small Business Services (SBS) and the Comptrollers Office to ensure timely execution
Initiate and track Vendor Name Checks (VNCs) for all vendors ahead of contract registration; monitor VNC validity periods and ensure timely renewals
Collect and review all required insurance documentation from vendors, including certificates of insurance, broker certifications, workers compensation, and disability coverage, prior to contract submission

Required Skills and Abilities
Ability to meet deadlines on multiple projects and provide timely progress reports
Strong written and verbal communication skills
Excellent organizational skills & attention to detail
Proficiency in Microsoft Office Suite, specifically Excel
Experience with the NYCs FMS2 and FMS3 systems and PASSport system preferred
Experience with Yardi preferred

Qualifications

Bachelors degree required
3-5+ years of experience in procurement, supply chain, contract administration, or a related field
New York City capital budgeting and contract registration experience preferred