Administrative Assistant / Front Office Coordinator

Administrative Assistant / Front Office Coordinator

Community Home Health Care is seeking a friendly, organized, and dependable Administrative Assistant to serve as the welcoming face of our office. This position is ideal for someone with an outgoing personality who enjoys helping others, working with a team, and supporting the daily flow of a busy healthcare office.

Key Responsibilities

- Greet clients, employees, applicants, vendors, and guests in a warm and professional manner

- Answer, screen, and direct incoming telephone calls

- Assist visitors and staff with questions or connect them with the appropriate department

- Provide administrative support to management, human resources, scheduling, nursing, and other departments

- Prepare correspondence, forms, reports, flyers, and office communications

- Create engaging employee newsletters, announcements, and recognition materials

- Assist with onboarding paperwork, employee files, training materials, and document collection

- Receive, sort, and distribute mail, deliveries, faxes, and office documents

- Maintain an organized, professional, and inviting front-office area

- Schedule appointments, meetings, interviews, and office activities as needed

- Enter information accurately into company systems and spreadsheets

- Maintain confidentiality of employee and client information in accordance with HIPAA and company policies

- Monitor office supplies and assist with ordering when necessary

- Help coordinate employee events, celebrations, and staff-engagement activities

- Assist multiple departments and adjust priorities based on the needs of the office

- Complete additional administrative duties as assigned

Qualifications

- Previous administrative, receptionist, customer-service, or healthcare-office experience preferred

- Friendly, positive, and outgoing personality

- Strong verbal and written communication skills

- Creative ability to develop newsletters, flyers, and office communications

- Excellent organizational and time-management skills

- Able to multitask in a busy environment while maintaining accuracy

- Dependable, professional, and willing to help wherever needed

- Comfortable working independently and as part of a team

- Proficient with Microsoft Word, Outlook, Excel, and general office technology

- Able to handle confidential and sensitive information appropriately

- High school diploma or equivalent required

Ideal Candidate

The ideal candidate is approachable, service-minded, and able to make everyone entering the office feel welcomed and valued. This individual should take initiative, communicate professionally, remain calm when priorities change, and contribute to a supportive team environment.

Community Home Health Care is an Equal Opportunity Employer.