Executive Assistant

Executive Assistant (Contract, Part-Time)

Umba is a fintech group building banking infrastructure for emerging markets.

We're looking for an experienced Executive Assistant to support our CEO on a part-time contract basis. This is a hands-on role with real ownership - you'll be the person keeping a demanding schedule coherent and making sure nothing falls through.

What you'll do

- Own the CEO's calendar: scheduling, rescheduling, protecting focus time, and structuring the week so meetings are batched rather than scattered
- Manage inbound email — triage, flag what needs attention, draft replies, and follow up on open threads
- Coordinate meetings with investors, partners, and the executive team across US, Irish, and East African time zones
- Support board and investor operations: scheduling, assembling quarterly update materials, and chasing inputs to deadline
- Process expenses, invoices, and vendor and subscription renewals
- Run research and prep work ahead of meetings: briefing notes, background on companies and people, agendas
- Build lightweight systems and documentation as you go, so the role gets more efficient over time

What we're looking for

- 3+ years supporting a founder, executive, or senior leader
- Excellent written English and sound judgment about tone — you'll be corresponding on the CEO's behalf
- Genuinely organised: you track commitments without being reminded and close loops before being asked
- Comfortable with ambiguity and shifting priorities in an early-stage environment
- Discreet, with experience handling confidential business information
- Fluent with Google Workspace, Slack, and Notion
- Based in New York City with availability to meet in person in Brooklyn or Manhattan
- Nice to have: exposure to fintech, financial services, or venture-backed startups

Details

- Contract, initially 3 months with the option to extend
- Hybrid: mostly remote, with regular in-person time in Brooklyn
- Start date: as soon as possible