About this role
What you'll do
- Contract Management System : Design, implement, and manage an enterprise-wide CLM platform (e.g., Ironclad, Agiloft, DocuSign CLM), including taxonomy, metadata standards, workflows, templates, and reporting dashboards
- Corporate Records Management : Build and maintain a centralized corporate records system covering entity management, board and committee materials, officer/director records, minute books, organizational documents, and capitalization records
- Process Design & Automation : Develop and document scalable workflows for contract intake, review, approval routing, execution, and post-execution obligations tracking
- Public Company Readiness : Support the legal team in establishing SOX-compliant processes, Section 16 reporting frameworks, insider trading policies, disclosure controls, and board governance procedures
- Entity & Subsidiary Management : Maintain corporate entity database, ensure good standing across jurisdictions, manage annual filings, and coordinate registered agent services
- Cross-Functional Collaboration : Partner with finance, IT, procurement, HR, and business units to integrate legal systems and ensure organization-wide adoption
- Data & Reporting : Build dashboards and reporting tools to provide leadership with visibility into contract status, legal spend, obligations, and compliance milestones
- Policy & Training : Draft and roll out internal policies, playbooks, and training materials related to contract execution authority, records retention, and corporate governance
- Legal Vendor Management : Evaluate, select, and manage relationships with legal technology vendors, outside counsel, and corporate service providers
What you'll bring
- Experience : 7+ years as a corporate paralegal, legal operations professional, or similar role, with at least 3 years focused on building or scaling legal systems
- Education : Bachelor's degree required
- Technology Proficiency : Hands-on experience administering an enterprise CLM platform; Experience with AI-powered legal tools and workflow automation a plus
- Corporate Governance : Demonstrated experience managing corporate records for multi-entity structures, including board support and subsidiary governance; Multi-jurisdictional corporate governance experience (US, Canada, EU, Israel, India) a plus
- Public Company Exposure : Prior experience at a public company or supporting IPO readiness, including familiarity with SEC filing processes, SOX controls, and proxy materials
- Communication : Excellent written and verbal communication skills, with the ability to create process documentation and train non-legal stakeholders