Assistant Accountant

KEY DUTIES AND RESPONSIBILITIES

- General Accounting Support

- Prepare and post journal entries as required.

- Maintain filing systems and accounting records in accordance with company policies.

- Assist in maintaining accurate accounting records and supporting documentation.

- Assist with account reconciliations and investigate discrepancies.

- Support compliance with accounting policies, procedures, and internal controls.

- Reconciliation

- Reconcile customer payments, including cash, cheques, credit cards, debit cards, and ACH transactions, are processed and recorded accurately by ensuring supporting documents match daily cash receipt journal report.

- Reconcile supplier statements and identify discrepancies in a timely manner.

- Perform account payables reconciliations and month-end accruals.

- Ensure financial transactions are recorded accurately and timely.

- Investigate and report payment posting discrepancies of daily cash journals.

- Reconcile accounts payable/receivable balances and prepare supporting reports.

- Accounts Payable

- Verify, and process supplier invoices to ensure accuracy, completeness, and proper authorization for payment.

- Prepare payment packs including invoices/payment request form and supporting authorization for payment.

- Ensure timely and accurate processing of accounts payable transactions.

- Monitor outstanding invoices to ensure timely payment.

- Maintain vendor account records and support documentation.

- Respond to vendor inquiries regarding payments and account balances to maintain positive supplier relationships.

- Coordinate with departments to resolve customer’s/insurance payments such as refund, claims, and production payment issues.

- Cash Management

- Prepare and email daily bank statement reports to relevant departments.

- Monitor Bank Account Balance and report when funds are low.

- Prepare Cash Management transfers to fund accounts.

- Report cash variances and assist with investigations as required.

- Financial Reporting

- Assist in compiling information for management reports.

- Update accounts receivable and accounts payable aging reports.

- Support budgeting and forecasting activities by gathering financial data.

- Assist with data analysis and report preparation as requested.

- Audit

- Assist with the preparation of audit schedules and supporting documentation.

- Ensure compliance with accounting standards, company policies, and internal controls.

- Administrative and Operational Support

- Maintain organized accounting records and filing systems in accordance with company policies and audit requirements.

- Provide support and backup coverage for team members as required.

- Assist with departmental reports and special projects.

- Perform other duties assigned by the Accountant or Finance Manager.

- Participate in continuous improvement initiatives to strengthen accounting processes and internal controls.

- Participate in process improvement initiatives to enhance efficiency and accuracy.

EDUCATION AND EXPERIENCE

Required Qualifications

- Associate Degree, Diploma, or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.

- Minimum of two (2) to four (4) years of accounting, bookkeeping, or finance-related experience.

Preferred Qualifications

- Pursuing or interested in obtaining a professional accounting designation (CPA, ACCA, CMA, or equivalent).

- Experience with Accounts Receivable, Accounts Payable, bank reconciliations, and General Ledger support.

- Experience using accounting software such as Great Plains, Applied Epic, QuickBooks, Sage, or similar systems.

KNOWLEDGE, SKILLS, AND ABILITIES

Technical Competencies

- Basic to intermediate knowledge of accounting principles and practices.

- Understanding of accounts receivable and accounts payable processes.

- Familiarity with General Ledger accounting and reconciliations.

- Proficiency in Microsoft Office applications, particularly Excel.

- Ability to accurately process financial transactions and maintain records.

Core Competencies

- Strong attention to detail and accuracy.

- Good organizational and time-management skills.

- Effective analytical and problem-solving abilities.

- Ability to meet deadlines and manage multiple priorities.

- Strong communication and interpersonal skills.

- Ability to maintain confidentiality and handle sensitive information.

- Dependable, self-motivated, and team-oriented.

- Willingness to learn and develop professionally.

WORKING CONDITIONS

- Primarily office-based environment.

- Regular use of computers and accounting software.

- Occasional overtime may be required during month-end, year-end, and audit periods.

- Frequent interaction with internal departments, customers, vendors, and auditors.