Executive Assistant

The Executive Assistant performs advanced administrative and project-related activities to support C-Suite Executives.

HOW YOU WILL MAKE AN IMPACT:

- Acts as a gatekeeper to the executives' schedules and calendars, managing requests from key stakeholders.

- Maintains calendars, schedules meetings, conference calls, drafts various correspondence, presentations, agendas, reports, etc.

- Schedules on site and virtual video conference meetings with Microsoft Teams.

- Drafts confidential reports, correspondence, and agendas; prepares materials and presentations for executive meetings and maintains documents in Microsoft Office OneNote.

- Manages global travel arrangements including preparing detailed itineraries, and expense report management.

- Handles planning and all logistics for large group meetings, training sessions, and large offsite meetings.

- Negotiates contracts for meeting space, hotel accommodation, dinners, special events and has authority to approve expenses and offsite event contracts.

- Creates and/or edits professional PowerPoint presentations.

- Provides administrative support including meeting/logistics planning for various training sessions.

- Anticipates questions, issues, and potential conflicts; uses initiative to answer routine inquiries and refers matters to other experts when appropriate.

- Identify opportunities to use AI to streamline the support of the Executives

- Other administrative duties as assigned.

- Minimal travel may be required (up to 10%).

WHAT YOU WILL BRING TO THE ROLE:

- Bachelor's degree required.

- Minimum 10+ years of experience supporting C-Suite senior executives or senior management.

- Advanced level of proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

- Technically savvy with Microsoft Office 365 applications such as SharePoint, Teams and OneNote.

- Demonstrated ability and willingness to use AI tools to improve productivity, decision-making, work quality, and to reduce costs. The successful candidate must be able to identify appropriate AI use cases and critically evaluate AI-generated outputs.

OTHER SKILLS & COMPETENCIES:

- Accuracy focused, detail oriented, and strong organizational skills.

- Strong analytical, verbal and written communication skills.

- Must exhibit professional executive presence and display high level of professionalism, confidence, poise, and composure.

- Ability to maintain confidentiality with tact and diplomacy.

- Ability to perform several tasks simultaneously, organize and prioritize work while meeting aggressive deadlines with accuracy and attention to detail.

- Strong project management skills.

- Works independently and always exercises good judgment and discretion

#LI-BM1