Procurement Specialist

Job title: Procurement specialist

Location: Prague, CZ

Hybrid: 3 days in office

The Procurement Specialist plays a key role in supporting Tricentis' global procurement operations. This role is responsible for managing the end-to-end purchase-to-pay process, including processing purchase requisitions and purchase orders (POs), sourcing competitive vendor pricing, negotiating contracts, reviewing legal and compliance documentation, and serving as a primary liaison between internal stakeholders and external vendors. The Procurement Specialist ensures that all purchasing activities align with internal policies, cost objectives, and compliance requirements.

The ideal candidate is a self-starter who takes full ownership of their work, balances operational day-to-day responsibilities with strategic projects, and continuously looks for ways to improve processes and drive efficiency. They bring intellectual curiosity, strong attention to detail, a bias toward action, and a genuine interest in how emerging technologies — including AI — can enhance procurement operations.

Essential Duties & Responsibilities

Procure-to-Pay (P2P) Process Management

- Manage the full procure-to-pay cycle with attention to detail, including:

- Entering and processing purchase requisitions in Zip

- Creating and issuing Purchase Orders (POs)

- Coordinating vendor confirmations

- Collaborating with Accounts Payable to ensure timely and accurate payment

- Effectively balance a high volume of operational purchase requests alongside longer-horizon procurement projects and initiatives.

- Monitor and resolve purchasing issues, taking full ownership of assigned requests from initiation through resolution.

- Manage contract signature workflows using DocuSign, ensuring timely execution and proper record retention.

- undefined

Sourcing & Supplier Negotiation

- Negotiate pricing, contract terms, and renewals in accordance with internal policies and procurement best practices.

- Proactively manage contract renewal timelines, ensuring business owners are engaged well in advance of key deadlines.

- Conduct market research and solicit competitive vendor quotes to support sourcing decisions.

Relationship Management

- Build and maintain strong relationships with preferred global suppliers and internal stakeholders.

- Notify internal customers and vendors of upcoming contract renewals and relevant procurement milestones.

- Provide sourcing and procurement guidance to cross-functional teams including Legal, IT, Finance, Security & Risk, and Marketing.

- Respond to stakeholder and vendor inquiries in a timely and professional manner, maintaining clear communication throughout the purchasing process.

- Act as the primary point of contact for procurement and sourcing process questions from internal stakeholders.

- Provide training and guidance to employees on procurement tools, policies, and procedures.

- Support internal stakeholder purchase requests through the Zip procurement platform.

Financial Reporting & Analysis

- Generate and maintain financial reports covering spend analysis, cost savings, and cost avoidance tracking.

- Create and update procedural forms and templates as needed to support process consistency.

Travel & Program Support

- Support employee and corporate travel needs

- Assist in program and project management initiatives as required by the procurement function.

Other

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required for this position. Duties, responsibilities, and activities may change at any time with or without notice, or as required by local regulations.

Key Contacts & Relationships

Internal: Legal, IT, Finance, Security & Risk, Marketing, Purchase Requesters, Travelers

External: Global Vendors & Suppliers

Qualifications

Required

- 3+ years of procurement, sourcing, or supply chain experience

- Demonstrated ability to work independently, self-prioritize, and take full ownership of projects from start to finish

- Strong attention to detail with a track record of accuracy in high-volume, fast-paced environments

- Proven ability to manage concurrent operational tasks and strategic procurement projects without sacrificing quality or responsiveness

- Fluency in English with strong written and verbal communication skills

- Solid business acumen with the ability to navigate complex, cross-functional environments

- Effective communication skills across oral, written, and presentation formats

- Microsoft Excel experience

- Experience with procurement or P2P platforms (e.g., Zip, Coupa, SAP Ariba, or similar)

- Genuine curiosity and a continuous improvement mindset — always looking for better ways to get things done

Preferred

- Bachelor's degree in Business, Supply Chain, Finance, or a related field

- Experience across multiple procurement categories, including professional services, consulting, marketing, technology, and travel

- Familiarity with contract management tools

- Knowledge of procurement compliance requirements, including vendor risk management and data privacy considerations

- Exposure to AI tools or automation platforms relevant to procurement

- Experience driving or contributing to process improvement initiatives within a procurement or operations function

Why Tricentis?

Tricentis Core Values:

At Tricentis, we strive for success while inspiring those around us by knowing what we need to achieve and how we'll achieve it. Our core values serve as our guiding light to drive our every action and define our ways of working so that we can create and enjoy a successful journey and reach higher heights together.

- Demonstrate Self-Awareness: Own your strengths and limitations.
- Finish What We Start: Do what we say we are going to do.
- Move Fast: Create momentum and efficiency.
- Run Towards Change: Challenge the status quo.
- Serve Our Customers & Communities: Create a positive experience with each interaction.
- Solve Problems Together: We win or lose as one team.
Think Big & Believe: Set extraordinary goals and believe you can achieve them.

Why You'll Love Working at Tricentis (CZ):

- Flexible working schedule (no core hours)
- Learning and career growth opportunities
- 25 days of paid time off
- 3 Sick Days
- 2 days of paid Volunteering Leave per year to get involved in your local community or in a cause that matters to you
- Hybrid work environment with home-office allowance
- Meal allowance
- Pension Contribution
- Life & Disability Insurance
- Paid Sickness Leave
- A team of passionate professionals who are experts in their fields
- Events for employees to learn, celebrate, and socialize (training sessions, hackathons, parties, sports events, board game gatherings, BBQs), and much more

Tricentis is proud to be an equal opportunity workplace. Qualified applicants will receive consideration for employment without regard to race, color, ethnicity, gender, religious affiliation, age, sexual orientation, socioeconomic status, or physical and mental disability and other statuses protected by law.

Global Sanctions Compliance

We comply with all applicable global sanctions and export control laws. Candidates must not be listed on any government restricted party lists (including OFAC SDN List and U.S. Commerce Department restricted lists) and must certify that their employment would not violate any sanctions or export control regulations. Candidates must notify us of any changes to their status during the application process or subsequent employment.