Receptionist

Excel Prep is a specialized school committed to providing individualized education for students with developmental and learning differences. We foster a welcoming, inclusive environment that supports the growth of our students, families, and team members.

Position Overview:
We are seeking a personable, organized, and detail-oriented   Administrative Coordinator   to serve as the first point of contact at our front desk. This position plays a key role in supporting school operations, managing scheduling and admissions tasks, and ensuring effective communication between families, staff, and visitors. The ideal candidate has a solid background in administration, strong interpersonal skills, and thrives in a dynamic, student-centered environment.

Key Responsibilities:

- Greet and assist families, students, and visitors in a warm and professional manner

- Manage incoming phone calls and emails; route messages appropriately

- Maintain accurate student and employee records with confidentiality

- Provide administrative support to school leadership and instructional staff

- Coordinate scheduling for meetings, school events, appointments, and staff coverage

- Support the admissions process by managing inquiries, scheduling tours, processing applications, and maintaining enrollment records

- Organize and manage office supplies, mail, and general front desk operations

- Communicate school updates and important information to families and staff

- Support daily school functions to ensure smooth front office workflow

Qualifications:

- High school diploma or equivalent required; associate’s or bachelor’s degree preferred

- 2+ years of administrative or front desk experience, ideally in education or healthcare

- Strong verbal and written communication skills

- Highly organized with excellent attention to detail

- Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with databases is a plus

- Professional discretion and ability to manage sensitive information

- Dependable, proactive, and able to work independently and collaboratively

- Comfortable in a fast-paced setting with regular interaction with families and staff

Preferred Qualifications:

- Experience in a school or special education setting

- Familiarity with student information systems or school-based administrative processes

- Previous experience with scheduling and/or admissions support

Why Join Excel Prep:

- Be part of a mission-driven organization making a meaningful impact

- Supportive and collaborative team environment

- Competitive compensation based on experience

- Opportunities for professional growth and development

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

Schedule:

- Day shift

- Monday to Friday

- No weekends

Ability to Commute:

- Champaign, IL 61825 (Required)

Ability to Relocate:

- Champaign, IL 61825: Relocate before starting work (Required)