Payroll Manager

Job Title: Payroll Manager Job Description
The Payroll Manager oversees a team of Payroll Specialists and provides strong leadership, structure, and operational stability to a complex, high-volume payroll function. This role focuses on optimizing an Oracle Fusion Payroll environment, improving processes, mentoring the team, and ensuring accurate and compliant payroll for approximately 5,000 employees, including shift workers and multiple unionized groups. The successful candidate brings proven experience in people leadership, payroll operations, and system configuration, and plays a key role in stabilizing and enhancing a recently implemented payroll system.
Responsibilities
- Lead, coach, and manage a team of four PCP-certified Payroll Specialists, providing clear direction, support, and performance feedback.
- Establish and maintain strong leadership and structure within the payroll function following a period of interim management.
- Implement, refine, and improve payroll processes, controls, and workflows to enhance accuracy, efficiency, and compliance.
- Oversee end-to-end payroll processing for a large employee population, including shift workers and multiple unionized groups.
- Ensure payroll accuracy, timeliness, and compliance for approximately 5,000 employees in a highly sensitive and visible function.
- Manage and oversee year-end payroll reconciliations, ensuring all records are accurate and properly aligned with financial and regulatory requirements.
- Work closely with IT, KPMG, and other internal and external stakeholders to identify payroll system issues, test solutions, and drive optimization efforts.
- Provide hands-on support and oversight of the Oracle Fusion Payroll system, including configuration, pay codes, and payroll modules.
- Support post-implementation stabilization of Oracle Fusion Payroll by monitoring performance, addressing defects, and refining system settings.
- Analyze complex scheduling rules and multiple collective agreements to ensure payroll calculations and configurations are accurate.
- Interpret and apply collective agreements, including those involving unions such as ONA and OPSEU, to payroll processes and system rules.
- Lead the resolution of payroll issues, including troubleshooting, root cause analysis, and implementation of corrective actions.
- Collaborate with cross-functional teams to ensure payroll data integrity, proper integration with other systems, and alignment with organizational policies.
- Develop and maintain documentation for payroll processes, system configurations, and standard operating procedures.
- Mentor team members in best practices for payroll processing, reconciliation, and use of Oracle Fusion Payroll modules.
- Ensure all payroll activities adhere to applicable legislation, collective agreements, and internal policies.
- Support continuous improvement initiatives by identifying opportunities to streamline processes and enhance system functionality.
- Provide regular reporting and updates on payroll operations, issues, and improvement initiatives to leadership.
- Maintain confidentiality and handle sensitive payroll information with the highest level of professionalism and discretion.
Essential Skills
- Proven experience leading, coaching, and managing payroll teams in a complex, high-volume environment.
- Hands-on experience processing high-volume payroll for large employee populations, including shift workers.
- Strong background working with unionized payroll environments and multiple collective agreements.
- Demonstrated expertise in payroll processing, reconciliation, and end-to-end payroll operations.
- Practical experience with Oracle Fusion Payroll, including configuration, pay codes, and payroll modules.
- Experience supporting payroll system implementation or post-implementation stabilization and optimization.
- Ability to identify payroll system issues, test solutions, and collaborate with stakeholders to implement fixes.
- Strong leadership skills with the ability to provide structure, guidance, and mentorship to a payroll team.
- Proficiency in managing year-end payroll reconciliations and ensuring accurate reporting.
- PCP (Payroll Compliance Practitioner) certification.
- Excellent attention to detail and accuracy in handling sensitive payroll data.
- Strong analytical and problem-solving skills for complex payroll and system-related issues.
- Effective communication skills for working with cross-functional teams and external partners.
- Ability to work under time constraints, particularly around pay cycles and year-end activities.
Additional Skills & Qualifications
- Completion of the Payroll Leadership Professional (PLP) designation is highly preferred.
- Experience with Oracle ERP and Oracle Fusion environments beyond payroll is an asset.
- background working with complex scheduling rules and multiple unionized groups, including unions such as ONA and OPSEU, is an advantage.
- Experience collaborating with external consulting firms, such as those involved in system configuration and implementation, is beneficial.
- Familiarity with optimization and continuous improvement initiatives in payroll systems and processes.
- Ability to develop and maintain process documentation and standard operating procedures.
- Strong organizational skills to manage competing priorities within a high-volume payroll environment.
Work Environment
This role operates in a hybrid work environment, with on-site presence required three days per week and four days during the first week. The Payroll Manager leads and manages a team of four Payroll Specialists in a professional office setting that supports both in-person collaboration and remote work. Payroll is processed every two weeks, and on pay days there may be a need to work beyond regular hours, including past 5 p.m., to ensure accurate and timely completion. The environment involves working with Oracle Fusion Payroll and related modules, complex scheduling rules, and multiple collective agreements, requiring a high level of attention to detail and comfort with technology-driven processes. The position is part of a highly visible and sensitive function, where confidentiality, professionalism, and a structured, collaborative team culture are essential.
Job Type & Location
This is a Permanent position based out of Toronto, ON.
Pay and Benefits
The pay range for this position is $112000.00 - $140000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Workplace Type
This is a hybrid position in Toronto,ON.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

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Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

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About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

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Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.