About this role
JOB SUMMARY
Responsible for the accurate processing of sales transactions, customer invoicing, collections, reconciliations, and related accounting activities. The role supports effective cash collection and cash management through the preparation of bank reconciliations and the reconciliation of cash clearing accounts, while maintaining accurate financial records, preparing reports and schedules, and ensuring compliance with Company policies, procedures, and internal controls.
REPORTING RELATIONSHIPS
The Accounts Clerk reports to the Accounting Assistant.
PRINCIPAL DUTIES
Sales & Export Administration
- Review and post all sales transactions.
- Review local and export sales orders for completeness and accuracy and post customer invoices in D365 daily
- Maintain Statement of OECS bottles shipped and returned
- Prepare and distribute monthly sales reports.
- Prepare and post monthly sales-related journal entries to the General Ledger.
Accounts Receivable & Credit Control
- Ensure that all payments (including EFT and Wire) are accurately posted and applied to outstanding invoices.
- Review customer accounts and apply all open payments
- Investigate and resolve customer accounts billing, and payment queries in a timely manner.
- Follow up on overdue customer invoices through reminders, monthly statements and direct customer contact for assigned accounts to support effective credit control and collection.
- Generate and distribute interim (within-month) as required and month-end statements for Group Accounts
- Prepare customer account reconciliations and resolve account discrepancies in a timely manner.
- Prepare monthly aged receivable report and reconcile the Accounts Receivable subledger to the General Ledger monthly and investigate and resolve any variances.
- Create and maintain customer master records in D365, ensuring completeness and accuracy of customer data.
- Prepare quarterly Credit Limit Review Reports and make recommendations in accordance with Company Credit Policy.
Route Settlement Administration
- Review and sign off on route settlement documentation daily to ensure completeness and accuracy.
- Review route settlement shortages and overages, reconcile shortages deducted, and post entries to the appropriate settlement accounts.
Reconciliations
- Prepare and complete monthly bank reconciliations in D365 for all assigned bank accounts.
- Reconcile cash clearing and deposit liability accounts monthly.
- Monitor bank accounts daily and promptly report any unusual or irregular transactions. Generate bank balance reports as required.
- Investigate and follow up on bank discrepancies, providing regular status updates until resolution.
- General monthly penny rounding journal
Records Management & Support
- Maintain accurate filing of accounting records and supporting documentation, ensuring records are complete, organised and readily available for audit and review purposes.
- Perform other duties and responsibilities as may be assigned from time to time, including participation in quarterly stock counts, preparation and processing of weekly payroll, and other operational support activities.
QUALIFICATIONS AND EXPERIENCE
- Bachelor's degree or relevant certification
- A minimum of three year’s accounting experience in a similar role
KNOWLEDGE AND SKILLS
- General knowledge and understanding of accounting procedures
- Competency in MS Office, databases and accounting software
- High level of accuracy and efficiency.
- Exceptional verbal and written communication skills.