Administrative Associate - Level III - Quality

Job Summary:

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

Key Responsibilities:

- Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.
- Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.
- Completes data collection, data entry and report generation on various departmental related activities.
- Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
- Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.
- Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
- Documents and maintains departmental policies and procedures.
- Participates as a team member on departmental related business improvement assignments and projects as needed.
- Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.
- Act as an informal resource for colleagues with less experience.

- Quality function's transition from Movex to SAP
- Define future-state Quality business processes and controls
- Review and approve business requirements, process maps, and Quality functional specifications
- Ensure Quality requirements are fully integrated within strategic & major accounts, Manufacturing, Inventory Management, Service Operations, and Customer Support processes ( all defined process currently supports different BU Quality process control)
- Identify business risks associated with process changes and implement mitigation plans
- Support deployment, hypercare, and post-go-live stabilization activities.
- support migration of Quality KPI reporting from Movex into SAP and approved enterprise reporting platforms.
- Support Data Analyser to create and maintain a comprehensive inventory of existing Quality reports, dashboards, KPIs, and queries.
- Document current Movex query logic, source tables, data relationships, business rules, and calculations.
- Coordinate mapping of Movex fields, reports, and business logic to SAP data structures and reporting models.
- Validate Movex-to-SAP field mappings and approve reporting requirements.
- Work with Data & Analytics teams to design sustainable Power BI and SAP reporting solutions.
- Assess reporting impacts resulting from SAP process changes.
- Define reporting acceptance criteria and reconciliation requirements.
- Ensure business-critical reporting remains available throughout the transition.
- Support development of automated reporting solutions and reduced manual data extraction.