Vendor Contract Manager

130 years of trust. One team shaping what's next. Allianz Group is one of the world's leading insurers and asset managers - built on over a century of stability, expertise, and financial strength. Allianz Services is where that legacy meets the future. 8,500+ people. Twelve countries. Four continents. We deliver specialized services to clients within Allianz Group, powered by AI, advanced analytics, and a mindset that refuses to stand still. From core insurance operations to engineering and consulting services, we reimagine how insurance works. What truly sets us apart are our people and the trusted partnerships we build, anchored in our values of expertise, integrity, and empowerment. We don't support the business. We shape it.

Job role

Vendor Contract Manager PMO is responsible for providing end-to-end administrative and coordination support across the vendor and contract management lifecycle. This role serves as the operational backbone for procurement, third-party risk management (TPRM), contract administration, vendor onboarding, and governance reporting. The position requires strong organizational skills, cross-functional stakeholder coordination, and the ability to navigate multiple systems and workflows to ensure completeness, compliance, and timely execution.

What you will do

Procurement & Contract Administration:

- Coordinate purchase requisition (PR) and purchase order (PO) activities in Ariba, ensuring alignment with budget approvals and procurement policies.
- Support contract creation, review cycles, renewals, amendments, and terminations using GBUY and related contracting platforms.
- Maintain accurate and up-to-date contract records, including key dates, terms, obligations, and renewal timelines.
- Perform completeness checks on contract documentation and flag gaps or inconsistencies for resolution.

Third-Party Risk Management (TPRM):

- Coordinate TPRM assessments and workflows, ensuring timely initiation, completion, and documentation of risk evaluations.
- Track and follow up on open TPRM action items with relevant stakeholders.
- Support compliance with TPRM controls, including due diligence, risk scoring, and periodic reassessments.

Vendor & Personnel Onboarding:

- Manage the end-to-end onboarding process for external vendors and personnel, including access requests, documentation collection, and system setup.
- Coordinate with IT, Security, Procurement, and HR to resolve access delays and dependencies.
- Ensure onboarding activities comply with information-security and access-control requirements.

PO & Spend Tracking:

- Monitor and track purchase orders, committed spend, and actuals against approved budgets.
- Prepare spend reports and variance analyses to support financial oversight and decision-making.
- Validate invoices against contractual terms, PO values, and delivery milestones before processing.

System Updates & Workflow Coordination:

- Maintain and update records in GBUY, ServiceNow, Ariba, and other relevant systems to reflect current status of all workflows.
- Ensure seamless handoffs and dependencies between budget approval, TPRM, contracting, and onboarding processes.
- Perform regular data-quality and completeness checks across systems.

Governance, Reporting & Escalation:

- Prepare governance reports covering contract status, vendor pipeline, risk posture, compliance adherence, and process KPIs.
- Provide end-to-end visibility across the vendor management lifecycle through dashboards and status updates.
- Identify bottlenecks, escalate blocked items proactively, and drive resolution with relevant stakeholders.
- Support audit readiness by maintaining complete documentation trails and ensuring segregation of duties.

Stakeholder Management:

- Act as the central point of contact for cross-functional stakeholders including Procurement, Legal, TPRM, Finance, IT, and business requestors.
- Conduct regular follow-ups to ensure timely responses, approvals, and task completions.
- Facilitate communication and alignment between process owners and process users.

AI Demand Management Process Coordination:

- Drive the end-to-end AI Use Case Demand Management Process (AI-DMP) – from initial demand intake through to approved project setup in ServiceNow PPM.
- Guide AI use case demands through all required governance phases (Capture, Evaluate, Validate, Confirm, Implement), ensuring completeness of documentation and adherence to process timelines.
- Coordinate mandatory safeguarding reviews with IT Enterprise Architecture, ISO, Legal, Compliance, and IT Governance to obtain required approvals.
- Manage demand status tracking and reporting in IRIS / ServiceNow, providing transparency to stakeholders on progress, blockers, and next steps.
- Ensure approved AI demands are formally transitioned into a project in ServiceNow PPM, including budget allocation and resource assignment readiness.
- Facilitate handoff of approved projects into the procurement and contracting workflow (PR/PO creation in Ariba) where external vendor involvement is required.

What you bring

- Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field.
- 3–5 years of experience in vendor management, contract administration, procurement operations, or PMO support.
- Proven experience working with enterprise procurement and contract management systems (e.g., Ariba, GBUY, or equivalent).
- Experience with TPRM processes and compliance frameworks is highly desirable.
- Familiarity with ServiceNow or similar ITSM/workflow platforms.
- We highly welcome candidates with a genuine interest and affinity for Information Technology (IT) and Generative Artificial Intelligence (GenAI), as these attributes are considered valuable assets to our team.

You have

- Organizational Excellence - Ability to manage multiple parallel workflows with competing deadlines.
- Attention to Detail -Strong focus on completeness, accuracy, and data quality.
- Stakeholder Communication    -Confident in following up, escalating, and coordinating across seniority levels and functions.
- Process Orientation - Ability to map, document, and improve operational workflows.
- Systems Proficiency - Comfortable navigating and updating records across multiple platforms simultaneously.
- Analytical Thinking - Ability to track spend, identify variances, and produce governance reports.
- Compliance Awareness    - Understanding of regulatory requirements (GDPR, DORA, TPRM) and ability to apply them in daily operations.
- Proactivity & Resilience - Self-starter who can operate effectively in a dynamic environment with evolving processes.
- Fluent in English (written and spoken); additional languages are an advantage.

What we offer

We support your well-being

- Access dedicated counseling services, mental health resources, and well-being sessions designed to keep you feeling your best
- Enjoy a personalized benefits package through a monthly budget on the Benefit platform, covering medical subscriptions, meal tickets, private pension plans, life insurance, Allianz Tiriac exclusive insurance discounts, and many more.
- Prioritize what truly matters with time off on your birthday, additional vacation days for each year with Allianz (up to five extra days), Paid leave on December 24th and 31st, plus the flexibility to swap weekend holidays for extra days off, and special allowances for significant life events.

We invest in your growth

Take advantage of an extensive learning curriculum tailored to support your career growth and meet your professional needs, with access to a wide range of technical and soft skills trainings, international certifications (including Agile, Lean Six Sigma, PRINCE2, ITIL, IFOA, ACCA, IACCM, and more), learning resources from LinkedIn and Allianz platforms, language development opportunities (German, French, English), and our dedicated Leadership Program to help you reach the next level.

We value you and your work

We acknowledge and recognize your work through performance-based rewards to celebrate your achievements, team, and individual recognition programs to celebrate your contributions and internal referral bonuses.

Your personal information, including sensitive data, may be shared with Hiring Managers to evaluate your suitability for the role. Only candidates who meet the criteria will be contacted, and all applications will be treated with strict confidentiality.

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges is what makes us a unique employer.
We are united by a shared commitment: to put our customers first and at the center of everything we do. Their needs inspire our thinking and guide our actions.
Together, we can build an environment where everyone feels empowered and confident to explore, grow and shape a better future – for our customers and for the world around us. At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. The foundation for this is our inclusive workplace, where people and performance both matter, and where integrity, fairness, inclusion and trust are at the heart of our culture.
We therefore welcome applications regardless of ethnicity or cultural Internal background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.

Join us. Let's care for tomorrow.

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