Administration Assistant - Dingle

This  6 month  work  placement opportunity has been created for an individual to gain practical work experience while supporting the day-to-day activities of a busy community-based  organisation  in Dingle.

This role offers a mix of administrative support and practical involvement in office and event activities.

Main Duties and Learning Areas

The participant will learn and  assist  with:

Office Administration:

- Answering the phone and taking messages

- Checking emails and  forwarding  or responding as  required

- Sorting and distributing daily post

- Creating simple posters or event notices using MS Word,  Publisher  or Canva

Meetings &  Organisation :

- Supporting the scheduling of meetings and events

- Sending meeting invitations and updating diaries

- Attending meetings with a mentor to understand how the  organisation  operates

Community & Event Support:

- Meeting and greeting visitors and clients

- Coordinating people coming in and out of the building

- Supporting community activities and small events

- Setting up rooms for meetings and events (arranging chairs, tables and equipment as needed)

- Assisting  with event setup and tidy-up afterwards

Daily  allocation  of  the  abov e  tasks will vary depending on the needs of the  organisation . This is a practical, hands-on  placement  in an active environment and will suit someone who is  organised ,  reliable,   willing to learn  and comfortable with both office-based and on-site tasks.

Training

This is a training and work experience opportunity. No  previous  experience is  required .

Participants are eligible to complete the WPEP QQI Work Experience Module, developed by the Education & Training Boards in collaboration with the Department of Social Protection.

Formal Training (20 hours):

- MS 365

- MS Outlook

- MS Teams

Informal Training includes:

- Company induction (including Health & Safety)

- Overview of the  organisation

- Phone system training

- Introduction to the company IT system

- How to set up meetings on MS Teams  & Outlook  calender

NEWKD is an equal opportunity employer that promotes diversity and inclusion in the workplace.