Payroll, Travel & Expense Lead

Job Title: Payroll, Travel & Expense Lead Job Description
The Payroll, Travel & Expense Lead will play a critical role in managing payroll execution and corporate expense operations within a managed-service environment. This position offers an opportunity to support both payroll and travel and expense operations, providing exposure to U.S. and selected international payroll processes while contributing to process improvements and best practices.
Responsibilities
- Coordinate biweekly U.S. payroll activities and support payroll processing for selected international employee populations.
- Collect, organize, and validate payroll inputs before sending data to external payroll providers.
- Review provider outputs for accuracy, completeness, and reasonableness.
- Reconcile payroll activity according to established procedures and control requirements.
- Work with People partners and vendors to investigate payroll issues and determine corrective actions.
- Respond to questions from employees, business teams, accounting partners, and external providers.
- Assist Compensation Accounting with payroll-accounting inquiries.
- Complete SOX and audit-control procedures and retain appropriate support.
- Support routine operations, process improvements, and special initiatives.
- Administer the corporate-card program, including applications, credit-limit changes, cancellations, payments, and reconciliations.
- Coordinate with Finance Global Business Services, Expense Accounting, Business Operations, department leaders, external providers, and credit partners.
- Explain corporate-card and expense-reporting policies to employees and stakeholders.
- Respond to employee service tickets and troubleshoot Workday-related process or system issues.
- Enforce travel and expense policies and support related compliance activities.
- Follow up on delinquent expense balances and reimbursement collections involving separated employees.
Essential Skills
- Payroll Operations
- Payroll Reconciliation
- Microsoft Excel
- Payroll Compliance
- Payroll Controls
- Workday HCM
- Workday Payroll
- EMEA Payroll
- APAC Payroll
- Payroll Tax
Additional Skills & Qualifications
- Four to six or more years of payroll and/or travel and expense experience.
- Ability to manage multiple deadlines and deliverables in a dynamic environment.
- Strong analytical, problem-solving, planning, and organizational ability.
- Effective written and verbal communication.
- Ability to work independently, within an internal team, and with outside vendors.
- Resourceful, adaptable approach to new processes and operational challenges.
- Understanding of payroll processes and applicable regulations.
Work Environment
This role operates in a cross-functional corporate payroll and expense environment, involving frequent collaboration with internal People, Finance, Accounting, Business Operations, and department stakeholders. The position requires regular interaction with outsourced payroll and expense providers, and is tied to deadline-driven work involving payroll calendars, reconciliations, controls, and employee inquiries. Eligible full-time employees receive a benefits package that includes PTO, paid holidays, sick time, parental leave, healthcare benefits, a 401(k) plan, and life and AD&D insurance, subject to applicable plan terms.
Job Type & Location
This is a Permanent position based out of New York, NY.
Pay and Benefits
The pay range for this position is $78750.00 - $90000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Full-time employees are eligible for comprehensive benefits (subject to the terms of applicable plans/policies/agreements, which will be made available to you after commencing employment), including: 20 days of PTO, approximately 13 paid holidays, and 80 hours of paid sick time per full calendar year; 16 weeks paid parental leave; competitive healthcare benefits; 401k plan; and life and AD&D insurance.
Workplace Type
This is a fully onsite position in New York,NY.
Application Deadline
This position is anticipated to close on Oct 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.