Human Resources Specialist

Position:
Human Resources Specialist

Reports to:
Director of Human Resources

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Position Summary

The HR Specialist provides essential administrative support to the HR team across day-to-day operations and strategic initiatives. The role also oversees the visa and immigration process for the school and administration of employee benefit programs.

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Visa and Onboarding

- Coordinate all visa and immigration processes, ensuring compliance with Japanese immigration laws.

- Provide guidance and support to employees on visa renewals, residence permits, and work authorization.

- Support the successful onboarding of new hires through proactive communication, ensuring a smooth transition into their roles and the school community.

- Participate in the orientation and induction programs for new faculty and staff.

Benefits Administration

- Coordinate the administration of employee benefit programs, including health insurance, retirement pensions,  and other applicable benefits.

- Assist in coordinating the faculty home-leave benefit (annual flight allowance) and commutation allowance.

- Support  tracking  employee leave records and processing related benefit claims.

- Facilitate the processing of  workers’ compensation and other insurance-related claims.

HR Support

- Ensure employee records are accurately maintained and kept up to date in BambooHR.

- Assist the Director of HR with recruitment activities and background screenings.

- Support the logistics for the annual faculty/staff events.

- Support the offboarding process for departing faculty and staff.

- Help communicate and implement HR policies and procedures.

- Assist the team with HR reporting, compliance audits, and special projects.

- Perform other duties  as delegated by the Director of HR.

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Required Qualifications & Skills

- Minimum 3 years of experience in HR, customer service, hospitality, service industries, or a related administrative role.

- Experience assisting with or resolving employee and customer inquiries and issues.

- Experience working in a school or educational setting is preferred.

- Demonstrated ability to manage project timelines, handle complex logistics, and work independently with strong organizational skills.

- Proficient in English and Japanese, both written and spoken

- Strong written and interpersonal communication skills for coordinating effectively across diverse teams.

Working Conditions & Benefits

- Competitive salary, highly generous leave scheme, and other benefits.

- Multicultural and dynamic working environment