Exempt to Permanent – Materials Coordinator (1944) - Citywide (168378)

Company Description

THIS IS A CITYWIDE RECRUITMENT FOR CURRENT CITY EMPLOYEES ONLY.

This is an Exempt to Permanent recruitment in accordance with Class-Based Test (CBT) Civil Service Rules. This recruitment is only open to current exempt employees of the City and County of San Francisco, San Francisco Unified School District, or San Francisco City College, working within the 1944 Materials Coordinator classification.

ABOUT THE CITY AND COUNTY OF SAN FRANCISCO:  San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

Application Opening: September 23, 2026

Application Deadline: September 30, 2026

Recruitment ID:   ETP-1944-168378

Job Description

Under general direction, organizes, coordinates, and analyzes needs related to the planning, acquisition and distribution of materials and equipment in a large department; develops materials planning and control systems; coordinates materials management activities including inventory control and interdepartmental improvements with the Purchasing Department as necessary; and performs related duties as required.

Essential Functions:

- Manages the development and monitoring of materials management systems, methods, and procedures; coordinates the development and implementation of automated cost, inventory control and physical distribution systems.
- Prepares, administers, monitors, and ensures compliance with the budget for materials management inventory and department operations; writes reports, contract documents and memoranda; makes presentations regarding policies and procedures as necessary.
- Plans, coordinates, monitors, and supervises physical inventories; evaluates results and reconciles it with automated record systems; accomplishes inventory economies and identify excess for disposal.
- Plans, organizes, and directs activities of subordinate staff to ensure appropriate planning, auditing, timely delivery and control of materials; assesses organizational development needs of department managers and personnel and provides training as required.
- When assigned to user departments, develops methods for and coordinates materials procurement activities with the Purchasing Department including the development and technical specifications and requirements; plans and coordinates information exchange between data systems of the Purchasing department and other city departments.
- In the Department of Public Health, coordinates contracting and purchasing activities through Group Purchasing Organizations (GPO's).
- In the Purchasing Department, supervises and manages purchasing activities delegated to user departments by the Purchasing Department.
- Prepares, administers, and ensures compliance with budget for materials management inventory and department operations; writes reports, contract documents, procedures and memoranda regarding materials, inventory and cost control issues.
- Class 1944 performs related other duties as required.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Qualifications

- Must be a Current Category 16, 17, or 18 Exempt Employee in Class 1944 who has worked at least 2,080 hours in Class 1944 with no break in service; AND
- Education:  Possession of a Bachelor's degree from an accredited college or university with major course work in business or public administration, economics, industrial engineering or a related field;  AND
- Experience:  Five years of verifiable experience planning, developing, implementing, and administering materials management systems. Such experience must have included cost analysis, budget preparation, management of automated inventory control systems as well as a minimum of three years supervising personnel engaged in inventory management, physical distribution or purchasing activities.

Substitution:  Additional experience as described above may be substituted for the required degree on a year-for-year basis.

Verification of Experience and/or Education:

Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Failure to provide the required verification may result in rejection of the application and/or removal from eligibility for referral and appointment in this class.

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Special Requirements : Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to a lower score.

Selection Procedures:

- Job Application -  Applicants must fully complete the job application. Information from resumes does not substitute for the information on the job application or preliminary questionnaire.

- Preliminary Questionnaire  – Training and Experience Assessment (Weight: 100%) - During the application process, applicants will be prompted to complete a Preliminary Questionnaire as part of the online employment process. Please answer the Preliminary Questionnaire carefully and thoroughly.  It will serve as the Training and Experience Assessment for this recruitment and will be used to determine your eligibility for this recruitment as well as your score and rank on the eligible list. Qualified applicants will be ranked on the eligible list based on the length of their exempt City Service (in Category 16, 17, and/or 18) in the 1944 class , along with any additional qualifying points (e.g., promotive status), as outlined in Civil Service Commission (CSC) rules. All work history will be verified using official City records, which will serve as the final authority in determining qualifying service.

NOTE:   Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process. The department may administer additional position-specific selection procedures to make the final hiring decision.

Eligible List/Score Report: A confidential eligible list of qualifying candidates will be created and used for certification purposes only. A score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection upon request once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this selection process is subject to change after adoption (e.g., because of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be six (6) months and may be extended with the approval of the Human Resources Director.

Certification Rule: The certification rule for this selection process will be Rule of the List.

Terms of Announcement and Appeal Rights:  Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at  https://careers.sf.gov/ .] The terms of this announcement may be appealed under Civil Service Rule 110.4.  Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement.  Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at  https://sf.gov/departments/civil-service-commission .

Additional Information

- Information About the Hiring Process (https://careers.sf.gov/knowledge/process/)
- Conviction History (https://careers.sf.gov/knowledge/conviction-history/)
- Employee Benefits Overview  (https://careers.sf.gov/benefits/) 
- Equal Employment Opportunity (https://www.sf.gov/what-equal-employment-opportunity-and-how-file-claim) 
- Disaster Service Worker (https://sfdhr.org/disaster-service-workers)
- ADA Accommodation (https://sfdhr.org/information-about-hiring-process#applicantswithdisabilities)
- Veterans Preference (https://sfdhr.org/recruitment-details#veteranspreference)
- Right to Work (https://sfdhr.org/recruitment-details#identification)
- Copies of Application Documents (https://sfdhr.org/recruitment-details#copies)
- Diversity Statement (https://sfdhr.org/recruitment-details#diversitystatement)

Applicants will receive a confirmation email from [email protected] that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.careers.sf.gov and begin the application process.

- Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Crystal Liu, at [email protected].

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.