Performing Arts Production Coordinator, Schwartz School of the Arts

Company Description

Augsburg University has maintained a strong academic reputation defined by excellence in the liberal arts and professional studies since 1869. A safe and welcoming campus in the heart of Minneapolis, Augsburg offers undergraduate and graduate degrees to nearly 3,200 diverse students.

Augsburg’s mission is to educate students to be informed citizens, thoughtful stewards, critical thinkers, and responsible leaders. The Augsburg experience is supported by an engaged community that is committed to intentional diversity in its life and work. An Augsburg education is defined by excellence in the liberal arts and professional studies, guided by the faith and values of the Lutheran church, and shaped by its urban and global settings.

Augsburg invites individuals who share our mission and commitment to intentional diversity, equity, inclusion and belonging to join our community.  In particular, Augsburg invites BIPOC, LGBTQIA+, individuals with disabilities, women, veterans and those from underrepresented or marginalized backgrounds are encouraged to apply.

Job Description

Summary of Position

The Performing Arts Coordinator is focused on coordinating and implementing programs across the performing arts. This includes coordinating the scheduling, development, and production of events: facilitation of performances, concerts, and other arts programming, on-campus and off-campus, locally, regionally, nationally, and internationally. Primary contact for the promotion and execution of events hosted by or participated in by programs within the Schwartz School of the Arts.  This is a .833 position (full-time over 10 months, with two full months off during the summer) and is fully benefits-eligible).

Primary Responsibilities

- Coordinate promotion, ticketing, marketing, and event support for performing arts events, including developing timelines, identifying target audiences, producing promotional materials and programs, and maintaining website and social media content.
- Maintain the annual performing arts calendar and coordinate event programming, scheduling, and space planning with stakeholders, campus calendars, and internal Events teams.
- Coordinate complex department and event activities, including juries, auditions, meetings, travel, conferences, residencies, Advent Vespers, theater performances, Honor Band, and other annual events.
- Manage event logistics, including venue and performer contracts/requests, volunteers, box office scheduling and staffing, equipment and locker storage, inventory, and purchasing supplies and equipment as needed.

Additional Responsibilities

- Coordinate and collaborate with faculty and support staff in the various art disciplines of Music, Art & Design, Theater, Film and Creative Writing. 
- provide logistical support for recruitment efforts across all arts disciplines.  This includes scheduling on and off-campus arts activities, masterclasses, and faculty appearances. 
- Research, connect, and collaborate with recruitment events, including high schools. 
- Assist with school and department-wide communications.
- All other duties as apparent or assigned by supervisor(s).

Work Environment and Physical Demands

- A typical work environment is an office environment: Repetitive arm, hand, and finger motions. Regular computer keyboard, mouse and monitor use. Regular use of the telephone. 
- Infrequent carrying of up to 125lbs.`
- Noise level extremes: music ensemble volume levels may be high at times. 
- Long or irregular hours: events take place during weekends and evenings. 
- Travel with students, faculty and/or staff during performances and tours.

Qualifications

Minimum Qualifications

- High School Diploma or GED equivalent; two (2) years of specialized/formal education beyond High School or equivalent preferred.
- Minimum of three (3) years of related professional experience.

Preferred Qualifications

- Bachelors degree in the Arts.
- Documented experience with project management, planning, and/or organizing large-scale events. 
- Documented experience with budgeting and financial planning within the scope of a project. 
- Background in the performing arts.

Knowledge, Skills, Abilities

- Knowledge of Computer software: Microsoft Office and/or Google Suite and Salesforce. 
- Knowledge and/or experience in urban education. 
- Ability to lead/teach and mentor others. 
- Ability to work effectively and collaboratively in an inclusive work environment. 
- Ability to be attentive to details, be accurate, be precise.
- Ability to provide great customer service skills.
- Ability to work effectively in a team environment; and work independently with little supervision.
- Ability to reason/analyze and demonstrate patience, understanding.
- Ability to show initiative; organize workflow; manage one or more projects; and handle frequent interruptions.

Additional Information

Application Requirements

To be considered for this position please include the following in your application:

- Resume (required)

Compensation & Benefits at Augsburg

- The compensation range is $22.00 - $26.00 hourly, DOQ.

Benefits at Augsburg

Augsburg University offers a competitive and comprehensive total rewards program including:

- Medical, dental and vision coverage
- A generous 403(b) matching program with an employer contributions of up to 8% upon eligibility
- Up to 100% tuition remission for employees, spouses and dependents, and participation in the Tuition Exchange program with colleges and universities throughout the US
- Generous paid time-off, including 14 paid holidays, 12 sick days, 2 community service days, and vacation of up to 22 days per year immediately upon hire
- Employer-paid STD, LTD and life insurance
- Enhanced Employee Assistance Program (EAP) for all employees

Augsburg’s Statement regarding COVID-19 Vaccinations

For the safety of our students, employees and the community in which we live and work, Augsburg requires all employees to be vaccinated against COVID-19.  For individuals who are unable to be vaccinated due to religious or medical reasons,  Augsburg offers exemptions and accommodations.

Equal Opportunity and Affirmative Action Statement

Augsburg is an equal opportunity employer and does not discriminate on the basis of gender, sexual orientation, marital status, gender identity, race, age, disability, religion, national origin, color, or any other protected class.

Augsburg University is an equal opportunity employer and does not discriminate on the basis of gender, sexual orientation, marital status, gender identity, race, age, disability, religion, national origin, color, or any other protected class.

If you need a reasonable accommodation to complete our application process, please contact our Human Resources Department at phone number: 612-330-1058 or email: [email protected].