Federal Guidance Coordinator

Job Posting Title
Federal Guidance Coordinator

Agency
290 EMPLOYMENT SECURITY COMMISSION

Supervisory Organization
WIOA Policy & Governance

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
Annual Salary - $60,000.00; Hourly - $28.85 ($28.846154)

Job Description

If applicable, please upload a copy of your two most recent performance reviews along with your resume.

Applicants must be authorized to work in the U.S. for any employer at the time of application. The agency is unable to sponsor or take over sponsorship of an employment visa.

Job Type/Salary/Location

- Full-time
- Vacancies: One
- Salary: $60,000.00 annual; $28.85 hourly ($28.846154)
- Primary Working Hours: M-F; 8:00am – 5:00pm
- FLSA Status: Exempt
- Location: Statewide
- Supervisory: No

Benefits

- The State of Oklahoma offers a comprehensive Benefits Packet (https://oklahoma.gov/omes/careers1/benefits.html), including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Responsibilities

- Research, interpret, and analyze federal and state workforce development laws, regulations, and guidance.
- Draft, revise, and publish Workforce System Directives (WSDs) and Workforce System Operational Memos (WSOMs).
- Ensure policies align with federal CFRs, Training and Employment Guidance Letters (TEGLs), Training and Employment Notices (TENs), and state statutes.
- Consolidate duplicative or outdated policies to improve clarity and efficiency.
- Maintain version control and ensure public posting of policy materials (e.g., OKWorks.gov).
- Conduct rapid analysis and rollout of new federal guidance, including interim policy memoranda when required.
- Crosswalk and reconcile old policies with new federal guidance or statutory changes.
- Provide interpretation and technical assistance to local boards, fiscal agents, and workforce partners.
- Create policy summaries, implementation timelines, and FAQs for new or updated directives.
- Coordinate with internal monitoring, fiscal, and program teams to ensure policy and practice alignment.
- Track deliverables and required submissions from internal and external stakeholders to ensure compliance and timely completion.
- Manage the receipt, review, and grading of Local and Regional Workforce Plans.
- Lead and coordinate State Plan development, modification, and production, including cross-agency collaboration and partner engagement.
- Coordinate and track statewide center certifications, ensuring compliance with state and federal standards.
- Support state governance committees as needed, including preparation of materials, policy input, and documentation.
- Maintain and distribute statewide resource lists for internal and external partners.
- Provide policy citations, summaries, and narrative support for federal and state reports such as the Annual Performance Narrative, State Plan justifications, and other compliance documentation.
- Assist with special and strategic projects, including Workforce Transformation initiatives, modernization efforts, and process improvement projects.
- Perform other duties as assigned.
- On-site attendance is an essential function of the position, as the role requires direct interaction with staff, clients, and on-site office resources.

These job functions, responsibilities and activities may change at any time with or without notice.

Valued Knowledge, Skills, Competencies and Abilities

Knowledge of :

- Federal and state workforce development laws, policies, and regulations (e.g., WIOA).
- Communication principles, including active listening and audience-centered writing and speaking.
- Facilitation, negotiation, and consensus-building techniques.
- Policy and process development, implementation, and evaluation.
- Federal funding processes and procedures.
- Relationship management and interagency collaboration.

Skill and Competencies :

- Excellent verbal and written communication skills.
- Strong facilitation, coordination, and project management skills.
- Proficient in Microsoft Office Suite and Adobe Acrobat.
- Prioritize, multitask, and meet urgent deadlines in a high-demand environment.
- Effective problem-solving and analytical skills.

Ability to :

- Translate complex policy and legal concepts into accessible language.
- Interpret and apply regulatory practices, rules, and policies to factual situations.
- Understand, interpret, and communicate federal, state, and local laws.
- Provide engaging presentations and deliver training.
- Gather, interpret, analyze, and evaluate data to inform decisions.
- Operate with a high degree of ethical and professional integrity.
- Anticipate problems and take proactive action to mitigate risks.
- Establish and maintain effective working relationships across diverse stakeholder groups.

Physical Demands/Work Environment

- Work is typically performed in the office setting with climate-controlled settings and exposure to noise levels determined by the office environment.  While performing the duties of the job, the employee is required to talk, stand, walk, and reach with hands and arms requiring periods of sitting or standing and daily use of computer and phone. It also requires the occasional use of the office machinery in accordance with safety and security protocols.
- This position requires occasional travel, the ability to manage competing deadlines, and a commitment to advancing Oklahoma’s workforce system through collaboration, modernization, and continuous improvement.

Minimum Qualifications

- Education and Experience requirements at this level consist of a bachelor's degree and two years of professional experience, or an equivalent combination of education and experience, substituting one year of professional level experience for each year of the required education.

Special Skills/Requirements

- Computer Skills – Employee must be capable of proficiently using OESC’s standard software (Microsoft Office - Word, Outlook, Excel, Access, and Teams), and the Internet, as well as proficiency to learn other software as needed.
- Employee must be capable of lifting, carrying and moving objects of up to 25 pounds.

Accommodation Statement

- OESC is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact