Legal & Office Administrator

We are seeking an Office Administrator to support our Denver office by providing hands-on administrative, HR, and legal/entity-management across the organization. This role will report to and work closely with the Director of Administration, who supports the company's owners and CEO. They will have an increasing range of responsibilities that is customary with a growing company. This is an on-site role with the opportunity of transitioning to a hybrid schedule over time. This role is centered on office operations, HR-related administrative support, and legal administration activity across the company's business entities.

Legal & Office Administrator Responsibilities:

Office Administration: Provide day-to-day office administration support for the Denver location, including scanning documents, handling incoming mail, and general office operations.

- Facilities & Vendor Coordination: Manage office supply ordering, vendor coordination, and facilities logistics for the Denver office.

- Front-Office Support: Serve as a point of contact for incoming calls, visitors, and general office inquiries.

- HR Support: Support HR-related administrative tasks as needed, including onboarding/offboarding paperwork and personnel file organization.

- Entity & Legal Administration: Maintain and manage documentation and details related to the company's business entities, working closely with legal counsel and leadership to keep entity records organized and current.

- Compliance Tracking: Track compliance deadlines and coordinate timely filing of annual reports, business license renewals, and other state filings to keep all entities in good standing.

- Corporate Recordkeeping: Maintain corporate records and minute books (physical and/or digital) for each entity, including officer/manager appointments and formation documents.

- External Liaison: Serve as liaison with registered agents, outside counsel, and government agencies on entity-related correspondence and filings.

- Paralegal Support: Provide paralegal-level support on legal and entity matters as needed, including drafting, proofreading, and organizing routine legal correspondence and documents under attorney guidance.

- Document Execution: Coordinate notarization and document execution processes as needed.

- Transaction Support: Support due diligence and documentation requests for financing, contracts, or other corporate transactions as needed.

- Cross-Functional Collaboration: Collaborate cross-functionally with multiple departments across the organization.

- Systems: Use the company's existing expense management system as needed; no specialized software experience required.

Qualifications

- Two plus years of administrative experience with paralegal, or legal support preferred.

- Working knowledge of corporate governance and entity-management fundamentals (annual reports, registered agents, maintaining good standing).

- Comfortable working on-site, with flexibility to shift to a hybrid schedule over time.

- Strong organizational skills and comfort managing detailed documentation across multiple business entities; comfortable working independently with minimal supervision while juggling deadlines.

- Excellent written and verbal communication skills, with strong attention to detail and discretion handling sensitive information.

- Able to work cross-functionally and support a small, fast-paced office.

- Proficiency with Microsoft Office Suite; familiarity with entity-management or document-management platforms is a plus, not required.

- Prior experience in a small or growing company setting is a plus, given the wear-many-hats, generalist nature of the role.

Working Conditions:

- Frequently required to sit, walk, and stand.

- Frequently use hands, arms, and fingers for high volume of typing, etc.

- Occasionally lift and/or move up to 20 pounds.

- Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently.

Benefits:

- Medical Insurance (first day of the month after starting date)

- Health Savings and Flexible Spending Account

- Dental Insurance

- Vision Insurance

- Life Insurance and AD&D, Employer Paid

- Short Term Disability

- Long Term Disability

- Employee Assistance Program

- Accident Insurance, optional

- Critical Illness Insurance, optional

- 401K, Employer Match

- PTO & Vacation Pay

- 9 Paid Holidays

- Company Product Discounts

- Tuition Reimbursement, up to $5,000.00 per calendar year

- Maternity/Paternity/Adoption Leave

- Company Incentive Plan

- Bereavement Pay

- Relocation Available

Utah Flour Milling DBA Greenfield Milling is an equal opportunity employer and considers qualified applicants for employment without regard to sex, race, color, religion, ethnic or national origin, gender, sexual orientation, gender identity or expression, age, pregnancy, leave status, disability, veteran status, genetic information and/or any other characteristic or status protected by national, federal, state, or local law.