Facility Manager

Now is a great time to join our growing company! The Millennium Group (TMG) is an award-winning business process outsourcing firm focused on print, mail, document scanning, reception, and related office support services for Fortune 500 companies, professional service firms, and institutions of higher education. TMG is looking for highly motivated, enthusiastic team players interested in a career rather than just a job. With a team of over 1,500 nationwide associates, TMG is seeking an individual who can uniquely contribute to our 30+ years of success in the industry.

Responsibilities:

- The Facility Manager is a diverse role that will encompass the client facility while providing office management.

- Report Facility issues to Management while acting as liaison with building management to ensure office is fully
functional.

- Perform a daily facility walk through while concentrating on carpets, flooring, walls, lighting and ceiling tile repairs
throughout floors. The site should always appear clean, safe and well maintained.

- PayPal Vendor Management - to include Vendor onboarding, Contract negotiations and Contract creating (MSA and
SOW), Supply ordering (Snacks, office supplies, etc)

- Budget tracking to include PO creation and management (approvals) and accruals, Company credit card
management (concur expenses)

- POC for construction projects

- LEMT participation

- Ensure meeting rooms have appropriate supplies and check regularly to ensure the room is in functioning order.

- Collect data for reports and assist in the preparation of monthly reports

- Ensure supplies for kitchens and break rooms are stocked and areas are clean

- Carry out and research requests with little direction and presents findings in a timely manner.

- Maintains flexibility with work hours.

- Utilizes knowledge of company culture, operations, policies, procedures in performing duties with minimal direction/supervision.
- Manage all Mailroom operations for the Chicago site
- Supervise the mailroom coordinator
- Ensure all received mail is sorted and delivered while meeting client and TMG SLA and SOP
- Ensure all accountable and packages are delivered in accordance with site Service Level Agreement.
- Receive deliveries and organize deliveries as requested by team members.

- Assist in overall operation of facility
- Reading, understanding and adhering to the lease
- Project management of various projects for the client
- Perform duties and special requests as assigned by management.

Qualifications:

- Possess a minimum of 5-7 years office services/office management experience.

- Bachelors degree or equivalent work experience.

- Facility certifications preferred

- Ability to handle multiple projects at one time.

- Work well with others and as a team player with strong customer focus skills.

- Assertive and resourceful; self motivated; willing to ask questions and take initiative

- Possesses good communication skills and be able to establish effective working relationships with many different people, ranging from managers, supervisors, and professionals, to clerks, clients and service workers.

- Ability to deal with problems involving several variables.

- Possess knowledge of computers and related software.

- Possess working knowledge of postal regulations.

- Ability to carry out assigned tasks and projects to their completion.

- Ability to identify and solve routine problems as they occur.

- Ability to work as a member of a team with other departments.

- Must be customer focused and display a professional demeanor.

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