Office Assistant

## Office Assistant
Location: Mahwah, NJ Position Type: Temp-to-Hire Schedule: Monday – Friday, 9:00 AM – 5:00 PM Pay Rate: $22.00 – $26.00 / hour (based on experience)

About the Role

We are seeking a reliable, detail-oriented Office Assistant to support daily administrative operations for our growing construction company in Mahwah, NJ. This is a full-time, temp-to-hire position ideal for someone organized, proactive, and comfortable handling a variety of office tasks in a fast-paced environment.

Key Responsibilities

Administrative Support: Answer incoming calls, direct inquiries, manage emails, and distribute mail.

Document Management: Maintain physical and digital filing systems for project files, permits, contracts, and vendor records.

Data Entry & Invoicing: Assist with processing accounts payable/receivable, data entry into company software, and invoice reconciliation.

Project Coordination: Track submittals, assist with permit applications, and help coordinate communication between project managers, field staff, and subcontractors.

Office Maintenance: Monitor office supplies, order inventory, and keep common areas tidy and organized.

Qualifications

Experience: 1–3 years of administrative/office support experience (prior experience in construction, trades, or field services is a major plus).

Software Skills: Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with QuickBooks or construction software (e.g., Procore, BuilderTrend) is helpful.

Skills: Excellent communication, strong organizational abilities, and sharp attention to detail.

Reliability: Punctual, dependable, and able to work independently as well as part of a team.

Compensation / Pay Rate (Up to): $22.00 - $22.00 Per Hour