Portfolio Coordinator

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work.

Job Title :
Portfolio Coordinator

Reporting To:
Technology Portfolio Office Manager

Work Schedule:
Hybrid – Buffalo, NY
Moog’s Corporate IT organization is looking for a Portfolio Coordinator to provide operational support to the Technology Portfolio Management Office (PfMO).

In this role, you will be in an operational and administrative role focused on maintaining accurate portfolio information, supporting governance and reporting processes, and serving as a key coordinator for portfolio management systems and records. Working closely with Business Analysts, Project Managers, Technology leaders, Procurement, and Finance, you will help ensure portfolio data is current, complete, and actionable.

Our ideal candidate is detail-oriented, comfortable working in systems and data, and interested in supporting portfolio operations, reporting, governance administration, and non-project operational intake coordination. You will not own business analysis deliverables or project governance agendas, but provide the structure, data quality, coordination, accountability, and follow-up needed for the PfMO to operate effectively.

You will have a hybrid work schedule, with a minimum of three days in-office each week, at our Corporate Headquarters in East Aurora, NY.

To qualify for the Portfolio Coordinator role, here is what we would expect you to bring to Moog…

- Associate’s or bachelor’s degree in Business, Information Technology, Project Management, or related field; or equivalent experience.
- Over one year of experience in PMO support, project coordination, portfolio administration, business operations, reporting, data management, or related roles.
- Experience working with ServiceNow, including data entry, reporting, workflow administration, or portfolio-related activities.
- Strong attention to detail and ability to maintain data accuracy across multiple systems and reporting sources.
- Strong organizational, analytical, communication, and follow-up skills with the ability to drive assigned tasks to completion.
- Must live local to the Buffalo, NY area to work onsite.

Preference will be given to candidates who have:

- Experience with ServiceNow Strategic Portfolio Management (SPM).
- Familiarity with project management methodologies (Agile, Waterfall).
- Familiarity with portfolio governance, project lifecycle administration, and operational reporting.
- Experience developing or maintaining tracking repositories, reporting solutions, operational dashboards, or Power BI reports.

As the Portfolio Coordinator, you will…

- Coordinate portfolio information in ServiceNow SPM and related modules, partnering with record owners to keep records current and validated.
- Monitor portfolio data quality and proactively identify missing, incomplete, outdated, or inaccurate information.
- Partner with Business Analysts, Project Managers, Procurement, Finance, and technology stakeholders to resolve data discrepancies and maintain reliable portfolio records.
- Support the ongoing optimization of portfolio management processes, reporting, workflows, and tools through configuration, testing, and the strategic use of AI and automation to drive continuous improvement and operational excellence
- Prepare recurring portfolio reports, dashboards, scorecards, and status summaries.
- Consolidate project and demand information from multiple sources into standardized reporting outputs.
- Monitor portfolio metrics, data completeness, and reporting trends requiring follow-up or escalation.
- Support executive and governance reporting by preparing data, summaries, and presentation inputs prescribed by portfolio leadership.
- Support Business Analysts and Project Managers with portfolio processes, standards, reporting requirements, and data entry expectations.
- Monitor key portfolio activities and follow up on outstanding updates, actions, and deliverables.
- Assist with portfolio intake administration, project registration, status updates, lifecycle administration, documentation maintenance, templates, and process materials.
- Coordinate and oversee the intake process for non-project operational work, ensuring requests are routed appropriately, required groups complete their reviews and actions, and items are shepherded through the process to closure.

How we care for you:

- Financial Rewards: great compensation package, bonus opportunities, matching 401k, and the ability to participate in Employee Stock Purchase Plan (select locations), Flexible Spending and Health Savings Accounts
- Work/Life Balance: Flexible paid time off, holidays and parental leave program.
- Health & Welfare: Comprehensive insurance coverage including medical, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
- Professional Skills Development: Tuition Assistance, mentorship and coaching opportunities, leadership development and other personal growth programs
- Culture: Warm, respectful, family-like environment driven by our 12 core values. Multiple Employee Resource Groups led by our employees, open and welcoming to all.

Salary Range Transparency:
Buffalo, NY $70,000.00–$85,000.00 Annually

Salary Range Disclaimer

The base salary range represents the low and high end of the Moog salary range for this position in the given work location. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range(s) listed is just one component of Moog's total compensation package for employees. Other rewards may include annual bonuses, employee stock purchase plan, an open paid time off policy, and many region-specific benefits.

This position requires access to U.S. export-controlled information.

Moog offers an inclusive workplace, and, as such, affirms the right of every person to participate in all aspects of employment based on merit without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department via phone at 844-367-5787.

No unsolicited agency submittals please. Agency partners must be invited to participate in a search by our Talent Acquisition Team and have signed terms in place prior to any submittal. Absent compliance with these pre-conditions resumes submitted directly to any Moog Inc. employee or affiliate will not qualify for fee payment, and therefore become the property of Moog Inc.