Senior Proposal Manager (UK/Eur)

- Review new RFPs or proposal requests allocated to you and break down key requirements, deadlines, and deliverables.

- Develop proposal storylines, win themes, and section outlines aligned to the defined win strategy.

- Host daily or scheduled check-ins with stakeholders (Sales, Delivery, Commercial) to align on value proposition, win themes, and content responsibilities.

- Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies, using content libraries and templated assets.

- Edit and proofread contributions from SMEs and team members to ensure clarity, consistency, and compliance with brand standards.

- Coordinate visuals and design assets (if needed), including timelines, team structures, and solution illustrations.

- Package, format, and finalize proposal documents (typically Word or PDF), ensuring submission-readiness.

- Upload or submit final proposals to clients through portals, email, or procurement systems.

- Track bid progress and update dashboards or records to reflect proposal status, win/loss data, and key metrics.

- Develop pitch decks and support presentation teams with orals coaching.

Additional Responsibilities (Weekly/Ad Hoc)

- Lead or support kick-off calls, clarifying roles, timelines, and submission strategies.

- Participate in lessons-learned reviews post-submission and contribute to proposal process improvements.

- Help maintain and enhance a proposal content library, including reusable templates, bios, case studies, and FAQ responses.

- Support compliance and governance checks, including pricing attachments, contract schedules, or terms review (in collaboration with legal or deal desk).

- Occasionally, coach or mentor junior proposal writers or freelancers on structure, tone, and timelines.

Qualifications

- 8+ years’ experience managing or coaching complex bids and pursuits in a professional services, consulting, or B2B environment, including large, must-win opportunities.

- Demonstrable experience coaching and influencing partner- and executive-level stakeholders, including giving direct feedback on strategy, messaging, and presentation delivery.

- Strong project management and coordination skills; thrives on juggling multiple deadlines and stakeholders.

- Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences. Other languages a plus.

- Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP.

- Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices.

- Experience using tools like Responsive, Loopio, and SharePoint.

Key Attributes for Success

- Client and deadline-focused — able to calmly manage pressure and high-stakes submissions.

- Meticulous attention to detail with a strong sense of ownership.

- Comfortable operating independently but highly collaborative across functions.

- Executive presence and the confidence to challenge senior leaders constructively when the strategy or the story is not strong enough.

- Driven by continuous improvement, storytelling, and professional pride in the quality of work.

Why This Role?

- Play a pivotal role in winning new business for a fast-growing global services firm.

- Coach and partner with the firm’s most senior leaders on high-impact, global opportunities.

- Build deep expertise in proposal strategy, writing, and commercial storytelling.

- Opportunities for advancement into pursuit leadership, bid strategy, or commercial operations leadership roles.