Corporate Estate Administrator

Location: Toronto, ON
Industry: Professional Services
Employment Type : Full-Time
In office: Hybrid-3 days a week
Our client a dynamic mid-sized advisory firm with a strong presence in corporate restructuring and insolvency is seeking a Corporate Estate Administrator to support their growing recovery and restructuring practice. This is an excellent opportunity to join a collaborative team that helps businesses navigate complex financial challenges and formal insolvency processes.

The successful candidate will be detail-oriented, highly organized, and capable of managing time-sensitive administrative and compliance responsibilities within a fast-paced professional environment.

Key Responsibilities:

- Administer corporate insolvency files, including data entry of creditor, debtor, asset, and liability information

- Prepare and file statutory documents with the Official Receiver and/or Court, manage regulatory deadlines, prepare affidavits, and coordinate legal notices and advertisements

- Correspond with stakeholders and respond to inquiries as appropriate

- Review and track creditor claims

- Support the preparation of stakeholder reports and engagement summaries, including meeting minutes and internal documentation

- Assist with claims under the Wage Earner Protection Program

- Prepare and file HST returns for corporate files

- Manage accounts payable and disbursements, including cheque preparation and backup documentation

- Maintain and update firm-managed web pages related to active insolvency files

- Assist with billing processes, including time entry, invoice generation, and tax filings for court approval

- Perform PPSA and corporate registry searches

- Support scheduling of professional staff across various engagement files

- Coordinate logistics such as appointments, travel, and internal meetings for professional staff

- Liaise with vendors and manage engagement-related service contracts

- Prepare and maintain online data rooms for use during formal proceedings

- Provide general administrative support to restructuring professionals as needed

Qualifications:

- Experience in an insolvency administration role within a professional services environment

- Experience using insolvency software "Ascend" is required

- Completion of, or enrollment in, or willingness to enroll in the Insolvency Administration Course offered by CAIRP or IAA designation

- Strong verbal and written communication skills

- Excellent organizational skills and high attention to detail

- Proficiency in Microsoft Excel and familiarity with other Microsoft Office applications

- Ability to handle sensitive data and confidential materials professionally

About the Opportunity:
This is a great opportunity for an experienced administrator looking to specialize or grow
within the insolvency and restructuring field. Youll work closely with a knowledgeable
team of professionals who are passionate about helping businesses through financial
transition and recovery.