Accounts Payable Supervisor

What You'll Be Doing

- Lead, coach, and support the Accounts Payable team, fostering a high-performing culture focused on accuracy, accountability, efficiency, and continuous improvement.

- Oversee the full-cycle AP process, ensuring invoices, purchase orders, subcontractor payments, progress draws, holdbacks, and vendor payments are processed accurately and on time.

- Ensure proper coding of invoices to projects, cost codes, departments, and GL accounts in alignment with construction and development accounting requirements.

- Monitor team performance through clear goal-setting, regular coaching, and performance metrics aligned with company objectives.

- Administer and optimize AP platforms, including TimberScan and SAP Concur, ensuring systems are used effectively and consistently across the organization.

- Act as the main point of contact for vendor onboarding, credit applications, payment inquiries, and vendor account issues, building strong and professional relationships with suppliers, trades, consultants, and internal teams.

- Review and maintain the vendor master file, including banking details, WSIB clearance certificates, insurance documentation, tax information, and other compliance requirements.

- Support month-end and year-end processes, including vendor reconciliations, AP aging review, and resolution of outstanding discrepancies.

- Work closely with the other teams to resolve invoice issues, payment discrepancies, contract billing concerns, and documentation gaps.

- Ensure compliance with internal controls, company policies, audit requirements, and applicable construction-related payment documentation.

- Develop and maintain AP templates, standard operating procedures, training materials, and process documentation to improve consistency and efficiency.

- Identify opportunities to streamline workflows, reduce manual processes, improve reporting, and strengthen AP controls.

- Participate in recruiting, onboarding, training, and developing AP team members.

What You Bring

- 5+ years of progressive Accounts Payable experience, including supervisory or team leadership experience.

- Experience in the construction, real estate development, property management, or project-based accounting environment is strongly preferred.

- Bachelor’s degree or college diploma in accounting, finance, business administration, or a related field is preferred.

- Strong understanding of full-cycle AP, vendor management, payment processing, invoice matching, coding, reconciliations, and month-end procedures.

- Knowledge of construction accounting processes, including project cost coding, progress billing, subcontractor invoices, holdbacks, WSIB, insurance certificates, and vendor compliance documentation.

- Experience with QuickBooks, Sage 300 CRE, TimberScan, SAP Concur, or similar AP and accounting systems is preferred.

- Proven leadership skills with the ability to set clear expectations, coach team members, promote accountability, and drive results.

- Strong analytical and problem-solving skills with the ability to identify issues, investigate discrepancies, and implement practical solutions.

- Excellent attention to detail and accuracy, with the ability to manage multiple priorities in a fast-paced environment.

- Strong written and verbal communication skills, with the ability to work effectively with vendors, trades, project teams, senior management, and internal departments.

- A proactive, hands-on approach with a continuous improvement mindset.

- High level of integrity, professionalism, and discretion when handling sensitive financial and vendor information.

- Strong proficiency in Microsoft Office, especially Excel, Outlook, and Word.

Why You'll Love Working Here

- Learning & Development Reimbursement: Adi encourages team members to never stop learning and continuously improve. We provide Adians with tuition and education reimbursements to support team members in their development.

- Competitive Paid Time Off : Team members are provided with 15 days of Vacation, 5 paid Wellness Days and 3 paid Sick Days annually.

- Competitive Salaries: Adi regularly conducts compensation market reviews to ensure our total compensation package remains competitive.

- Employee Home Ownership Program: Adians have the opportunity to live in the beautiful communities we create through our Employee Home Ownership Program. Eligible team members will receive a % discount off the total purchase price.

- Comprehensive Benefits Plan: Adi provides all full-time team members and dependents with benefits coverage for dental, prescriptions, vision care, paramedical practitioners, life insurance and more.

- Flexible Health, Lifestyle & Wellness Personal Spending Account: Annual health, lifestyle & wellness spending accounts that can be used for fitness classes, gym memberships, family & pet needs, additional health benefits and more!

- Dedicated Online Mental Health Partner: We understand how important mental wellbeing is for our employees, which is why we have partnered with an online therapy provider that employees can access 24/7.