Department of Medicine Senior Administrative Assistant

Grow your career at Cedars-Sinai!

Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report’s “Best Hospitals 2025-2026” rankings . When you join our team, you’ll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career.

We take pride in hiring the best, most hard-working employees. Our dedicated doctors, nurses and staff reflect the culturally and ethnically varied community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

What will you be doing in this role?

The Pulmonary Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.
Primary Responsibilities:

- Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.

- Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

- Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

- Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.

- Distributes and disseminates information within the department and/or unit.

- Orders supplies and arranges for equipment maintenance.

- Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

- Establishes and maintains an internal filing system.

- May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department or unit.

Educational & Experience Requirements:

- High School Diploma/GED required. Bachelor's Degree preferred.
- Two (2) years of office and administrative experience required.
- Experience managing multiple high-volume calendars preferred.
- Administrative project management experience preferred.