Office Assistant / Bookkeeper Assistant

OFFICE ASSISTANT /BOOKKEEPER ASSISTANT

Part time

Hours: Mon, Wed, Fri 9am -2:00pm (Part Time)
Pay Rate: $19 / Hr.
Location: Fort Myers

Office Assistant /Bookkeeper Assistant Essential Responsibilities:
Bookkeeping Support

Process Accounts Payable (A/P) in QuickBooks, including invoice entry, check preparation, and vendor insurance certificate maintenance.

Manage Accounts Receivable (A/R) functions: process monthly batch invoices, post owner payments/deposits, apply late fees, and process ACH payments.

Handle collection actions, including preparing notices, pre-lien and pre-foreclosure notices, and processing/recording lien releases.

Prepare and reconcile all bank accounts monthly.

Assist with month-end financial statement package preparation for management review and Board release.

Process new owner data input, estoppel requests, and prepare resident balance statements.

Administrative & Compliance

Prepare and track homeowner correspondence, including complaint acknowledgements and violation/courtesy notices to enforce community rules.

Oversee document retention and organization.

Assist with set-up and coordination for Board and Membership meetings (agenda and Zoom).

Serve as backup to the Office Manager for general office support.

Operational & Customer Service

Serve as the primary contact for prospective homeowners and realtors regarding community inquiries and governing documents.

Coordinate facility maintenance, repair needs, and scheduling of compliance inspections (e.g., pool, fire systems).

Act as a liaison with external employee leasing/staffing companies as needed.

Office Assistant /Bookkeeper Assistant Required Skills & Qualifications:

Education & Experience

Associate’s degree in Business or equivalent combination of education and experience.

Minimum five (5) years of related administrative and bookkeeping work experience.

Prior experience in a Home Owners Association (HOA) environment and knowledge of relevant Florida statutes is highly desirable.

Key Skills

Intermediate proficiency with Microsoft Office (Word, Excel, PowerPoint) and strong command of QuickBooks.

Excellent written and verbal communication, interpersonal, and customer service skills.

Ability to work independently in a fast-paced environment and prioritize tasks effectively.

Availability for occasional extended hours as needed.

PrideStaff Company Overview:

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Compensation / Pay Rate (Up to): $19.00 - $19.00 Per Hour