Head of Workplace & Wellbeing (maternity cover 6 month contract with the option to extend to 12 months)

Shine is the financial copilot for entrepreneurs and small business owners.

Founded by serial entrepreneurs Rico Andersen and Martin Hegelund, Shine is a leading European fintech unicorn on a mission to restore the joy of running a business, by ending wasted time on financial admin. Shine offers a connected solution for invoicing, accounting, payroll, business accounts, payments, and financing, meaning business owners can focus their energy on growing a healthy business, not held back by manual admin.

Part of something bigger
Today we're part of Cegid, a European leader in cloud software for finance and accounting. Together we're building Europe's leading financial copilot for small businesses and their accountants.
Shine already supports more than 400,000 small businesses. As part of Cegid, we now reach over one million small businesses and 15,000 accountants across Europe.
We're a multicultural team working from France, Germany, Denmark and the Netherlands, contributing to a wider European network that spans Spain, Portugal.

Your hiring experience matters
Just as we respect our customers' time, we respect yours. Your experience with Shine and Cegid should feel simple, transparent and genuinely supportive.
If this sounds like somewhere you want to grow, we'd love to hear from you.

The People & Culture team at Shine

We make Shine a place where people thrive. From talent acquisition and people partnering to workplace and wellbeing, our mission is to create an environment where everyone can do their best work and feel a sense of belonging – in Paris, Berlin, Copenhagen, Amsterdam and beyond.

Your Role

As Head of Workplace, you will lead the workplace experience across all Shine locations while directly overseeing day-to-day operations at our Paris office. Based in Paris, you will empower and develop the Workplace & Wellbeing team across sites, align operational standards, and cultivate safe, welcoming, and high-performing office environments. In your initial months, a primary mandate will be serving as Project Manager to successfully launch our new office in Paris.

You combine hands-on office leadership with team management and cross-country coordination. You enjoy making things run smoothly, putting structure where needed, and creating the kind of workplace where people genuinely like to come in.

Your responsibilities will include:

- Lead the daily office management of the Paris office everyday onsite.
- Lead, mentor and coordinate the Workplace & Wellbeing team across all locations.
- Own and harmonise workplace & wellbeing standards across France, Germany, Denmark and the Netherlands.
- Manage budgets, expenses and cost control for workplace operations.
- Oversee vendor and contract management (cleaning, security, maintenance, supplies, services).
- Ensure workplace safety and compliance (fire safety, evacuation, health & safety basics).
- Plan and optimise office layout and space usage – including future office moves or expansions.
- Coordinate and support events, including office rituals, celebrations, annual winter parties, and company-wide events through 2027.
- Run and continuously improve the onboarding journey for new employees in partnership with People & Culture.
- Coordinate travel, logistics and practical support for teams when needed.
- Collaborate closely with IT (workplace tools and equipment), People & Culture and local leadership to align workplace with business needs.
- Act as a warm, approachable point of contact for employees on all workplace topics.

In your first months, you will:

- Serve as the lead Project Manager, bringing deep facilities management expertise and strategic leadership to drive the successful, on-time opening of our new Paris office.
- Build strong relationships with the Workplace & Wellbeing team and your key partners (Talent Acquisition, People Partnering, IT, Finance).
- Stabilise daily operations in Paris and introduce quick wins that make life easier for employees.
- Clarify roles, task distribution and service standards within the Workplace & Wellbeing team.
- Propose a simple, clear roadmap for the next 12 months, including how we move towards more aligned standards across offices.

About you

- 5+ years experience in office / workplace / facilities management, including operational responsibility for at least one office in France.
- Proven track record of inspiring and leading workplace teams, serving as a trusted strategic advisor and go-to leader across multiple office locations.
- Strong budgeting and expense control mindset; comfortable managing and tracking workplace costs.
- Solid experience with vendor and contract management (cleaning, security, maintenance, office services).
- Knowledge of workplace safety and compliance requirements (e.g. fire safety, evacuation, basic H&S).
- Experience planning or leading an office move or refurbishment is a strong plus.
- Comfortable organising events and coordinating logistics (from small rituals to larger parties).
- Fluent in French and English; other European languages are a plus.
- Warm, welcoming and service-oriented, with strong organisational skills and attention to detail.
- Calm under pressure, able to handle unexpected situations and solve practical problems quickly.
- Proactive, adaptable and able to prioritise effectively in a fast-changing environment.

Equal Opportunity Employer

We follow the principle of equal treatment to consider all job applicants and do not discriminate based on their gender, sexual orientation, color, racial or ethnic origin, religion, disability, etc. as per applicable law.

Our recruitment process

1️⃣ A 30' first call with Talent Acquisition to get to know you better and share more about Shine.

2️⃣ A 45' interview with the Zanago Sanou (Head of Workplace & Wellbeing) to discuss your past experiences and the role we are offering.

3️⃣ A 45' business case presentation to highlight your skills and give you a hands-on feel for the role.

4️⃣ A 30' team introduction, followed by a soft skills interview to see how we can best support your growth at Shine.