Administrative Assistant

Administrative Assistant

San Jose, CA

$34.00 per hour with great benefits!

Position Summary: The administrative assistant will be responsible for clerical functions and administrative support of food service and warehouse program.

Essential Duties and Responsibilities:

- Performs general clerical duties to include but not limited to: customer service, answer phones, emails and pings, order management including preparing orders to be picked, order entry and order modifications, reconciling orders and invoices, ordering products, some inventory management, sku management including sequencing and managing CO and VO’s, reply to vendors as necessary, printing, photocopying, and filing.
- Assists management staff in administrative tasks and the financial reports using word processing, spreadsheet, CT and the Google suite of products.
- Creates labels, allergen menus, signs, posters, announcements, and other publications.
- Opens, sort, and distribute incoming correspondence, including delivered boxes and email.
- Prepare responses to correspondence containing routine inquiries.
- Works effectively and maintains good working relations with co-workers, customers, and managers.
- Maintains clean and safe work environment; ability to perform job safely.
- Note: Job duties are subject to change as needed.

Perform any other assigned duties

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Must have a High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
- Has a minimum of 2 years in administrative or clerical area.
- Ability to perform each essential duty satisfactorily.
- Has a computer skill with a working knowledge of Google, Microsoft Word, Excel and Power Point.
- Ability to type at least 40 words per minute (wpm).
- Ability to make rapid calculations.
- Able to speak clearly and listen attentively to staff, peers, supervisors, guests and client.
- Must have a positive attitude and a willingness to work.
- Ability to follow oral and written directions and adapt to changing situations.
- Ability to interact with a diverse and high-volume customer base in a friendly and efficient manner.
- Ability to use the STAFF time clock system properly, and record worked hours for processing.
- Ability to deal with problems involving several concrete variables in standardized situations.

Work Environment: The work environment may have exposure to allergens such as, but not limited to, peanuts, tree nuts, dairy, and shellfish. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to;

- Stand, talk or hear, and taste or smell.
- Walk; use hands or fingers, handle, or feel; stoop, kneel, crouch, or crawl; reach with hands and arms.
- Regularly lift and/or move up to 25 pounds and may occasionally lift up to 50 pounds.
- Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

Language Skills:

- Ability to speak, read, and comprehend simple instructions, short correspondence, and memos in English.
- Ability to write simple correspondence.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.