Manager, Corporate Services, Bookkeeping

Outcomes

Bookkeeping , Oversight, Review & Financial Reporting

- Lead and oversee a large portfolio of bookkeeping files, ensuring work is accurate , complete, timely , and meets established quality standards and deadlines.

- Conduct quality reviews of working paper files, financial statements, and GST/HST and PST returns through relevant CRA and provincial portals, ensuring compliance with applicable accounting standards and requirements.

- Assemble and prepare financial statements for high-value or complex client accounts to support corporate compliance filings.

- Review and approve transactions across multiple currencies and entities, ensuring accurate recording and appropriate accounting treatment.

- Validate data entry completed by associates/senior associates/ assistant managers and ensure accounts reconcile accurately to supporting documentation and financial statements.

- Complete ongoing bookkeeping and financial analysis in accordance with established procedures and timelines, supporting accurate financial reporting and client satisfaction.

G eneral Ledger, Reconciliations & Period-End Close

- Oversee bank and general ledger reconciliations, ensuring records and account balances are accurate , current, and reliable.

- Manage account balances and investigate and resolve discrepancies as required .

- Review and oversee reconciliations, adjustments, and reports for month-end and year-end close, ensuring they are completed accurately and on time in accordance with accounting principles.

- Analyze financial transactions and prepare or approve period-end adjustments to ensure the completeness and accuracy of financial records.

- Review investment accounting, as required , ensuring investment-related transactions are accurately recorded and reconciled to year-end financial documentation.

Team, Workflow & Operational Management

- Review and approve bookkeeping work completed by team members, providing guidance and addressing issues or discrepancies as required .

- Monitor file status, workflow, priorities, and upcoming deadlines to ensure work is appropriately coordinated and completed on schedule.

- Provide regular summaries of file status, priorities, and upcoming deadlines to upper management.

- Respond to queries from team members and provide support in resolving accounting and bookkeeping matters.

- Ensure files and records are updated, organized, and maintained
in accordance with established procedures.

Client, Banking & Regulatory Support

- Liaise professionally and efficiently with clients and investment brokers, responding to inquiries, providing financial information, and supporting client needs.

- Prepare and process bank payments using client banking software.

- Communicate with the CRA regarding various client matters and retrieve documents through online portals to support client and team files.

- Maintain timely and professional communication with clients, internal teams, regulatory agencies, and other external stakeholders.

Core Competencies

- Organization & Time Management

- Collaboration & Teamwork

- Communication Skills

- Client Service Excellence

- Adaptability & Problem Solving

- Professionalism & Integrity

- Attention to Detail

- Leadership

- People Management

Qualifications & Experience

Education, Professional Credentials, & Professional Memberships

- Degree in Accounting, Finance or Business is required .

- Professional designation or certification in accounting or bookkeeping is considered an asset (e.g., CPA, Certified Professional Bookkeeper (CPB), or equivalent).

Experience

- 7-10 years demonstrated working experience in accounting / bookkeeping considered an asset.

- Minimum 3 -5
yea rs experience supervising and supporting team , with a focus on quality, workflow, and team development, is required .

Technology/ Computer Skills

- Advanced
proficiency  with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.

- Advanced knowledge
with HUBDOC, Dext , Xero, and Quickbooks is required .

- Experience with CCH Axcess Tax, CCH  iFirm
TaxPrep , and related tax technology platforms preferred.

- Strong aptitude for learning and implementing  new technologies  and workflow systems relevant to the role.