Catering & Events Coordinator

Job Title Catering & Events Coordinator

Level Experienced

Job Location Boca Woods Country Club - Boca Raton, FL

Position Type Full Time, Non-exempt

Education Level Undisclosed

Job Shift Any

Job Categories Hospitality

Position Summary:

Assists the Director of Membership and Events in set-up and execution of all internal and external events. This position demands an independent thinker, someone with high energy and highly developed interpersonal skills. Represent the Club in its relationships with numerous external constituencies.

Responsibilities:

- Works with the Director of Membership and Events on the planning, preparation, and execution of events.

- Works with the Director of Golf, Tennis, & Spa for their event needs, along with the Executive Chef to create menus, BEOs, floor plans, etc. to ensure successful Club functions.

- Books all in-house meetings for internal departments and committees.

- Prepares weekly BEO Packets for weekly Ops Meetings and emails the weekly BEO packets (after Manager has approved) to the Ops team prior to the meeting.

- Receives and responds to phone calls, faxes, e-mails, and mailings regarding activities.

- Book and coordinate small catered internal and external events, includes Golf, Tennis, Fitness, Spa, Childrens Birthday Parties, etc.

- Attends and works actual events to ensure Member and guest satisfaction.

- Sets up gate access for incoming guests and upcoming events.

- Organize and expedite flow or work, follow up on pending matters, communicate and interpret instructions, and communicate information to members and/or staff.

- Complete and/or coordinate activities related to assigned projects; assist in establishing project timelines, action steps, status updates. Follow up, as appropriate to ensure timely execution to meet established deadlines.

- Keeps an accurate history file of each event; writes follow-up correspondence

- Responsible for membership billing of all events and activities, as directed.

- Assists with the purchasing and rental of party supplies.

- Interfaces with Members regarding problems, questions, and miscellaneous matters.

- Communicate with Members, co-workers, management, and the general public in a courteous and professional manner.

- Attend staff and management meetings.

- Required to work nights, weekends, and/or holidays as needed.

Requirements:

- Proficiency in Microsoft Office, with emphasis on Excel and Word

- Organization skills and attention to detail

- Exposure and experience with high-end clients is preferred

- Bachelors Degree (B.A.) or minimum of two years of related experience in a high-volume environment or any equivalent combination of related education and experience. Previous Club experience is preferred.

- Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one situations with Members and other employees of the Club.

- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

- Ability to apply common sense understanding to carry out instructions furnished in written or oral form.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel objects, tools, or controls, talk or hear, taste or smell. The employee is frequently required to walk. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles and is frequently exposed to extreme cold and extreme heat.

The noise level in the work environment is usually loud.

Compensation:

- Salary is commensurate with experience.

This is a full-time position eligible for full-benefit package such as:

- Medical Insurance

- Dental Insurance

- Vision Insurance

- Company Paid Life Insurance

- Supplemental Life Insurance

- 401(k) Retirement Savings Plan with Company Match

- Vacation Time

- Paid Sick/Personal Time Off

- Holiday Pay