About this role
About Our Client
Our client is a prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry. Naviga Recruiting & Executive Search is proud to partner with this leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team.
Location
This position is open in our New York office working onsite, M-F,9:00-5:30 PM ET on a contract basis 3 to 6 months.
What You Will Do
- Provide project management and support for the attorney's practice, ensuring all deadlines are met and tasks are completed efficiently.
- Act as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages with accuracy and discretion.
- Build and maintain professional relationships with teams to ensure efficient and effective collaboration.
- Delegate assignments to Legal Support Assistants and other support staff, monitoring progress and providing feedback.
- Draft, proofread, and finalize legal documents, correspondence, and presentations.
- Oversee and maintain electronic and paper filing systems, ensuring all documents are easily accessible.
- Conduct research for case preparation and executive briefings.
- Coordinate meeting logistics, prepare agendas, and ensure all necessary materials are available.
- Manage billing matters, including approval forms and communication with the Billing Department.
- Maintain the attorney's calendar, schedule meetings, resolve conflicts, and organize travel itineraries.
- Oversee the timely and accurate processing of attorney expenses and time entries.
Who You Are
- A minimum of 5 years of experience in an administrative role within a corporate or legal environment, providing support to upper-level leadership.
- Strong communication skills, both written and verbal, with the ability to convey complex information clearly and concisely.
- Exceptional time management and organizational skills, with the ability to prioritize tasks in a fast-paced environment.
- Proven ability to work independently and make sound decisions on behalf of the attorney.
- High level of professionalism and discretion, with the ability to handle confidential and sensitive information.
- Process-driven professional with excellent attention to detail.
- Proficiency with legal research tools, case management software, accounting software, and standard production applications (Word, PowerPoint, Excel).
- Flexibility and willingness to learn new skills and adapt to evolving needs, including the use of new technology and AI-powered tools.
- Proficiency with virtual collaboration tools such as Zoom and Teams.
Why Join This Team?
- Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
- Work closely with high-level partners and clients, managing critical operations
- Join a culture of collaboration and high performance, fostering professional growth
- Hybrid work flexibility available after onboarding
- Competitive compensation and comprehensive benefits package
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About Naviga Recruiting & Executive Search
Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.