Offshore Administration, Reporting & Business Support Coordinator

Position Summary

The Offshore Administration, Reporting & Business Support Coordinator provides comprehensive administrative, reporting and analytical support across the business. Approximately 60-65% of the role focuses on administration, coordination and business support activities, while 35-40% focuses on supply chain and operations reporting, analytics and data visualisation. The role supports the B& J Executive teams, along with Operations, Supply Chain, Commercial, Finance and Leadership teams through high-quality administration, reporting and business insights.

Job Details

Work-from-home

Monday to Friday | 5:00 AM to 2:00 PM (Manila Time)

To follow AU Holidays

Supply Chain, Operations Reporting & Analytics

- Produce daily, weekly and monthly operational and supply chain reports.

- Develop and maintain Power BI dashboards and KPI scorecards.

- Perform data analysis to identify trends, risks and opportunities.

- Create executive-ready visualisations and performance reporting packs.

- Maintain reporting databases, spreadsheets and reporting standards.

- Support business reviews with actionable insights and recommendations.

Administration & Business Support

- Monitor and manage shared inboxes and business requests.

- Provide administrative support across all business functions.

- Coordinate calendars, meetings, travel and visitor management activities.

- Support business improvement initiatives, safety programs and projects.

- Coordinate purchasing, suppliers, courier and freight activities.

- Process invoices and support finance administration.

- Coordinate events, communications, ELT and Board administration.

Key Skills & Experience

- Advanced Microsoft Excel skills including Power Query, Pivot Tables, advanced formulas, dashboard creation and reporting automation.

- Strong Power BI skills including data modelling, DAX, dashboard development, visualisation and automated reporting.

- Experience creating operational, supply chain and business performance reports.

- Strong analytical skills with the ability to convert data into actionable insights.

- Excellent organisational, communication and stakeholder management skills.

- High attention to detail and ability to manage multiple priorities.

Key Success Measures

- Accurate and on-time delivery of daily, weekly and monthly reporting.

- Development and maintenance of effective Power BI dashboards.

- High quality administration and stakeholder support.

- Improved reporting automation and business insight generation.