Contracts Administrator - Contracts & Commercial

Contracts & Commercial Administrator

·         Grow your skills and career in a supportive team environment.

·         Develop your career through diverse contracts and commercial exposure.

·         Hybrid working arrangements and free MYKI travel across Victoria.

V/Line’s purpose is to connect Victorians through safe, reliable, and accessible transport. We believe in giving all Victorians opportunities through travel and transport – connecting them to jobs, education, family and friends, services, tourism and trade.

V/Line is experiencing significant growth and we’re delivering more services, more trains, cheaper fares, and huge projects. With more than 3700 weekly train and coach services, an expansive freight network and unprecedented rail investment, millions of Victorians depend on us to deliver. You could be one of our 3100 committed team members who are up to the challenge.

About the role

As a Contracts Administrator, you'll support the administration of contracts and subcontracts through the full contract lifecycle. You'll help coordinate governance activities, maintain contract information, prepare reporting and analysis, and support the day-to-day activities that enable effective contract management and compliance.

Key accountabilities include :

·         Provide contract administration support, including document management, correspondence, reporting and general administration activities

·         Coordinate governance meetings, manage actions and support stakeholder communications.

·         Maintain contract registers, reporting tools and procurement pipeline information.

·         Support contract renewals, extensions, compliance activities and KPI reporting.

·         Prepare reports and analysis to support business planning and decision-making.

·         Maintain accurate contract, commercial and governance records.

·         Support contract management activities and contribute to continuous improvement initiatives.

About you

You're a highly organised administrator who enjoys working with information, building relationships and bringing structure to competing priorities. You are equally comfortable managing documentation and governance requirements as you are engaging with stakeholders and supporting business outcomes.

Our ideal candidate will possess the following:

·         Experience in contract administration, project coordination, governance, or a similar administrative role.

·         Strong administration, organisational and prioritisation skills, with the ability to manage competing priorities and demanding timelines.

·         Experience preparing reports, managing data, and maintaining accurate records, documentation and registers.

·         Strong analytical skills, including the ability to interpret information and identify trends, issues or opportunities.

·         Well-developed communication and stakeholder management skills, with the ability to build effective working relationships across multiple business areas.

·         Strong attention to detail and commitment to maintaining accurate governance and compliance processes.

·         Positive, proactive and collaborative approach, with a willingness to learn and adapt to changing business needs.

If your skills or experience don’t exactly match our listed requirements, we still encourage you to apply. We value diverse perspectives and believe in the potential for growth and development.

Why V/Line

In addition to free myki travel, we offer:

- Community impact – Make a genuine difference. Work in a role that connects Victorians, every day.
- Huge potential – We’re transforming, and you can too. Be a change maker, recognised for your contribution and creativity.
- Dynamic environment – V/Line operates in a constantly changing space. Join a fast-paced and exciting organisation.
- Collaborative team – You’ll be part of a broader supportive team. Surround yourself with talented, passionate peers.
- Flexible working – We support flexible working. Work in a way that supports you to thrive in your role.

We are committed to ensuring a comfortable and accessible recruitment experience. If you need any adjustments or have specific accessibility requirements at any stage of the process, please contact our Talent team at [email protected] or 1800 800 007 for confidential support.

As an equal opportunity employer, V/Line is committed to creating a diverse, inclusive and respectful workplace and network that reflects the communities we serve. We accept and value the contributions of all our employees regardless of gender, ethnicity, sexual orientation, religion, age or disability. We are also proud to be endorsed by Work 180 as a great place for women to work, second year in a row.

V/Line are proud to be a part of the Department of Transport & Planning's Yani Bangal Transport and Planning Portfolio First Peoples Careers Strategy 2023-2028 . We take this opportunity to welcome and encourage applications from First Peoples.

At V/Line, safety is our priority. Successful applicants will undergo relevant pre-employment and medical checks to meet our safe working standards. V/Line is also a proud Child Safe employer.

This position is covered by the V/Line Rail Operations and Administration Employees Agreement 2023 and offers a salary package from $94,897 inclusive of superannuation. A higher starting salary may be considered based on the successful candidate's skills, experience, and overall suitability for the role.

The selection process may include online assessments, video screening, and a behavioural interview.

Applications close: 11.59 pm on Wednesday, 14 th October 2026