Junior E-invoice Specialist

Job Purpose

We are looking for a Junior E-invoice Specialist reporting directly to the OTC and E-invoicing Compliance Senior Team Leader. This is a local role, new position in Poznań SSC structure.

You will be responsible for monitoring and analyzing errors preventing invoices from being registered in the government portals. The role requires a deep knowledge of financial processes, SOVOS tools, and policies, including tax and statutory regulations, with a technology focus.

Responsibilities:

- Lead and support the E-Invoicing Compliance Team to deliver high-quality service to customers

- Plan, monitor, and allocate the daily, weekly, biweekly, and monthly activities of the team

- Create back-up resources and take up additional responsibilities as needed

- Act as a liaison between the E-Invoicing Compliance Team, the VAT Team, and other stakeholders

- Identify and address the training and development needs of all team members

- Provide feedback and cultivate an environment of trust, teamwork, self-confidence, and ownership

- Give input into regional and global projects and process discussions

- Monitor the performance of the SOVOS e-invoicing system and track the number and quality of invoices processed

- Monitor daily the status of e-invoices transferred to the governmental portals

- Prepare and analyze daily deliverables, monthly KPIs, and weekly status reports

- Ensure appropriate escalation of concerns and issues in a timely manner

- Support organizations in creating e-invoicing compliance reports

- Comply with internal controls and J-SOX rules

- Support the Team Leader in implementing world-class solutions

- Create process standards, policies, and documentation

- Identify, initiate, and implement process improvements as part of continuous process improvement

- Help the Team Leader establish proper process controls and conduct regular quality checks

- Monitor all changes in e-compliance laws and assist in updating systems and giving advice to all relevant business users

- Follow the VAT Team guidance on the VAT compliance requirements and take action to align systems and processes with VAT regulations

Qualifications & Experience Required

Education, Master, other certification:

- Education in Finance, Accounting, Economics, IT, or a related field is an advantage

Experience:

- Experience in e‑invoicing, compliance, finance, tax, or accounting processes is an advantage

Technical Skills:

- Good knowledge of European e‑invoicing regulations

- Adequate knowledge of SAP systems

- Experience with e‑invoicing solutions

- Advanced knowledge of MS Excel

- Understanding of VAT and statutory compliance processes

Languages Skills:

- English – communicative to advanced

Soft/Behavioral Skills:

- Strong customer‑focused attitude

- Ability to work under time pressure and manage priorities

- High attention to detail and accuracy

- Strong analytical and problem‑solving skills

- Ability to work in a team and navigate ambiguity

- Confidentiality and responsibility when working with sensitive data

- Willingness to learn, self‑develop, and propose improvements

- Ability to operate in a diverse and changing environment